Administrative Assistant providing support at Mass General Brigham. Responsible for coordinating patient services and performing administrative duties in a healthcare setting.
About the role
- Executive Sales Team Administrator providing high-level administrative support to small business owner. Requires organization, discretion, and ability to manage multiple priorities in a hybrid setting.
Responsibilities
- Provide high-level administrative and operational support to the small business owner.
- Serve as the primary administrative support to the CEO managing calendars, scheduling meetings, and coordinating logistics for sales team activities and events.
- Prepare and edit correspondence, reports, and presentations on behalf of business owner.
- Manage meeting preparation, including agenda creation, materials distribution, room setup, and follow-up documentation.
- Updating and maintaining sales reports and corporate communications.
- Assist basic accounting entries and expense tracking and small business spending.
- Coordinate travel arrangements and itineraries for executive and team as needed.
- Maintain confidentiality in handling sensitive and proprietary information.
- Partner with other administrative staff to ensure consistent systems, strong internal communication, and effective workflow across departments.
- Assist with special projects and organizational initiatives as assigned by small business owner.
Requirements
- Minimum 3–5 years of administrative experience supporting leadership or sales team
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Proficiency with Google Suite and some Microsoft (sheets, workspace and other google tools) and familiarity with digital collaboration tools such as Zoom and Calendly
- Ability to exercise discretion and maintain confidentiality with sensitive information.
- High level of professionalism, tact, and interpersonal skills.
- Collaborative team player with a proactive and service-oriented mindset.
- Bachelor’s degree preferred or equivalent combination of education and experience.
Benefits
- Flexible schedule
- Part-Time up to 30 hours per week
- Flexible Hybrid Schedule
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