Asst. Front Office Manager at Equinox Hotels managing guest services and Front Desk operations. Ensuring high service standards and leading a team in a luxury hotel environment.
About the role
- Executive Sales Team Administrator providing high-level administrative support to small business owner. Requires organization, discretion, and ability to manage multiple priorities in a hybrid setting.
Responsibilities
- Provide high-level administrative and operational support to the small business owner.
- Serve as the primary administrative support to the CEO managing calendars, scheduling meetings, and coordinating logistics for sales team activities and events.
- Prepare and edit correspondence, reports, and presentations on behalf of business owner.
- Manage meeting preparation, including agenda creation, materials distribution, room setup, and follow-up documentation.
- Updating and maintaining sales reports and corporate communications.
- Assist basic accounting entries and expense tracking and small business spending.
- Coordinate travel arrangements and itineraries for executive and team as needed.
- Maintain confidentiality in handling sensitive and proprietary information.
- Partner with other administrative staff to ensure consistent systems, strong internal communication, and effective workflow across departments.
- Assist with special projects and organizational initiatives as assigned by small business owner.
Requirements
- Minimum 3–5 years of administrative experience supporting leadership or sales team
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Proficiency with Google Suite and some Microsoft (sheets, workspace and other google tools) and familiarity with digital collaboration tools such as Zoom and Calendly
- Ability to exercise discretion and maintain confidentiality with sensitive information.
- High level of professionalism, tact, and interpersonal skills.
- Collaborative team player with a proactive and service-oriented mindset.
- Bachelor’s degree preferred or equivalent combination of education and experience.
Benefits
- Flexible schedule
- Part-Time up to 30 hours per week
- Flexible Hybrid Schedule
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
Administrative Assistant providing secretarial and administrative support to unit managers and employees at Desjardins Group. Involves coordination, document production, and internal task management.
HR Compliance Admin Assistant at Staff Domain Inc. providing administration support to the Compliance Support team in the Philippines. Focused on compliance management and team support activities.
Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
Administrative Assistant providing administrative support to site safety teams at Gray Construction. Handling communications, scheduling, and documentation in a construction setting.
Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.