Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
About the role
- Assistente Administrativo supporting the management of documents and contracts at Qualicorp. Requires organization, attention to detail, and proficiency in Microsoft Office.
Responsibilities
- Submission of documents on the Certisign platform, including monitoring workflows, validations and deadline control;
- Registration, organization and filing of legal and contractual documents in internal systems, electronic folders and the company's repositories;
- Control and updating of databases, spreadsheets and administrative records for the contracts area;
- Support in collecting, verifying and preparing documents required for contract formalization, signing and renewal;
- Monitoring the document lifecycle, ensuring that steps such as digital signing, archiving and distribution to requesting areas occur according to standards and deadlines;
- Support for internal requests related to contract workflows, assisting partner areas and helping resolve outstanding issues;
- Performing related activities, such as generating reports, tracking deadlines and supporting the legal team with various administrative routines.
Requirements
- High school diploma;
- Experience with administrative routines and document organization;
- Basic to intermediate knowledge of Microsoft Office, with emphasis on Excel, Word and Outlook.
- Differentials:
- Currently enrolled in a bachelor's degree in Administration, Law or related fields is desirable;
- Knowledge of digital signature tools (Certisign, DocuSign, Clicksign or similar) is a plus.
- Skills and behaviors that make a difference:
- Organization, attention to detail and good interpersonal communication;
- Proactivity and a sense of urgency;
- Ability to handle a high volume of tasks;
- Commitment to confidentiality of information;
- Ability to work collaboratively with internal teams.
Benefits
- Transportation allowance
- Meal voucher or food allowance
- Health insurance
- Dental insurance
- Life insurance
- Funeral assistance
- Profit-sharing program (PPR)
- Wellhub
- Zenklub
- Extended maternity and parental leave / Adoption leave
- Service anniversary recognition
- Quali University
- Partnerships with educational institutions
- Work-from-home allowance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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