Executive Assistant supporting a fast - paced entrepreneur in organizing business and personal responsibilities. Requires strong organizational skills and proactive support in a dynamic environment.
About the role
- Executive Assistant managing complex calendars and communications for senior leadership at Armanino. Supporting travel arrangements and meeting preparations in a unique work environment.
Responsibilities
- Manage complex calendars, coordinate meetings, and schedule appointments for senior leadership.
- Coordinate travel arrangements and conference registrations.
- Prepare, format, and edit Microsoft Office documents (Excel, Word, PowerPoint).
- Process expense reports accurately and on time.
- Serve as the primary point of contact for visitors and manage inbound and outbound communications.
- Provide event planning and logistical support for internal and external meetings.
- Support meeting preparation by coordinating agendas, developing PowerPoint materials, and assisting with special projects and leadership offsites.
Requirements
- High School Diploma or GED
- Minimum of 3 years of experience as an Administrative Assistant, supporting executives or senior business leaders.
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with Workday, Egencia, or similar expense and travel platforms.
- Exceptional organization and time management skills with the ability to manage competing priorities.
- Strong written and verbal skills.
- Ability to work independently while exercising discretion maintaining comfortable supporting senior executives and leadership teams across multiple time zones.
- Adaptable and effective in a fast-paced environment.
Benefits
- Medical, dental, vision
- Generous PTO plan and paid sick time
- Flexible work arrangements
- 401K with Profit Sharing
- Wellness program
- Generous parental leave
- 11 paid holidays
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