Hybrid Executive Assistant

at EUROCLEAR UK & INTERNATIONAL LIMITED

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Amsterdam, Netherlands

About the role

• Executive Assistant supporting the CEO for Europe at ClearBank. Managing schedules, travel, and office operations across European locations.

Responsibilities

• Proactively manage complex schedules, ensuring priorities are protected, meetings are well‑planned and preparation time is safeguarded, keeping a solutions‑oriented approach in a fast‑paced environment.
• Coordinate international travel, including logistics, accommodation, itineraries and expense processing.
• Handle confidential and sensitive information with absolute discretion and professional judgment.
• Support governance and operational meeting cycles by preparing and coordinating meetings and meeting materials, distributing documentation and working closely with the Company Secretary.
• Plan and coordinate team events, workshops, offsites, and leadership sessions, ensuring high-quality logistics, clear communication and strong stakeholder alignment.
• Facilitate internal communication and all-hands meetings by ensuring teams have the information, context, and resources needed to operate effectively.
• Maintain light budget oversight for office operations (e.g, supplies, events, suppliers), ensuring accurate tracking and cost awareness.
• Oversee the smooth daily running of our European office locations (Amsterdam, Paris, and future sites), ensuring a welcoming, efficient and productive environment.
• Coordinate workplace services including visitor management, parcel handling, and general office supplies and enquiries.
• Manage vendor and supplier relationships, ensuring timely maintenance, quality service delivery and compliance with our workplace standards.
• Support onboarding tasks such as building access, desk setup, and coordination for new joiners and leavers.

Requirements

• 3+ years of experience as a leadership coordinator or executive assistant in a fast‑paced, growing environment.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Strong stakeholder‑management and relationship‑building skills.
• Excellent verbal and written communication skills, with high proficiency in English.
• Comfortable using a variety of technology platforms, including AI tools and open to learning and adopting new tools. We work in MS SharePoint environment.
• Strong cultural awareness and sensitivity, with a commitment to fostering an inclusive workplace.
• High level of confidentiality and discretion.

Benefits

• We're flexible – We support a culture of flexibility which allows our employees to achieve a strong work-life balance.
• Holiday – 27 days of annual leave per year, plus public holidays.
• Work abroad – You have the flexibility to work outside of the Netherlands for up to 30 days in a rolling 12-month period.
• Socials – Regular social events open to all.
• Holiday swap – Option to swap your bank holidays to any other day of your choice.
• Wellbeing – long term disability cover and accident cover.
• Bigger than ClearBank – Take a couple of days per year to do something that matters to you.
• Pension – We offer generous pension contribution without mandatory employee contribution.
• Expense coverage – Mobile phone allowance and travel cost reimbursement.
• Family – Enhanced family-friendly leave.
• Personal development – We offer personal development budgets, opportunities to take part in role-related training and unlimited LinkedIn Learning.