Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
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Hybrid Administrative Coordinator
Posted last month
About the role
- Administrative Coordinator supporting revenue management and operational excellence at Amii. Ensure smooth execution of meetings, events, reporting, and cross-team coordination.
Responsibilities
- Provide administrative and workflow support that keeps the Revenue Team moving efficiently, including meeting coordination, action item tracking, and cross team communication.
- Support the planning, tracking and reporting of events, campaigns, lead generation and nurture activities that contribute directly to Amii’s revenue partnership pipeline and awareness goals.
- Maintain strong data hygiene across CRM and marketing platforms through project management, document management as well as overseeing general admin tasks including travel booking, expense tracking and reconciliation.
- Schedule and coordinate meetings and logistics for grants and sponsorships and the Revenue teams (Investments & Partnerships, Marketing & Communications)
- Liaise across internal stakeholders (sales, marketing, finance, operations) and external vendors/suppliers
- Attend meetings as needed to record action items, assign owners and due dates, and log items in the project management system
- Follow up on outstanding tasks and ensure project boards remain up to date
- Provide general administrative support including calendar management, travel bookings, purchase orders, and vendor invoice processing
- Process and reconcile expenses for the CRO as well as the Revenue team members as needed.
- Assist with planning and execution of events tied to lead generation (trade shows, webinars, partner events)
- Coordinate vendors, registrations, travel, catering, shipping, collateral, booth materials, and onsite logistics
- Assist in preparing summary reports and dashboards using Excel or Google Sheets.
Requirements
- Certificate/Diploma in Administration, Business or related field
- 1–3 years of experience in administration, operations, or event support
- Familiarity with CRM or marketing automation platforms (HubSpot, Salesforce)
- Experience with project management tools (Jira, Monday.com or Trello)
- Experience working in a fast paced or high growth environment (Nice to have)
Benefits
- A professional yet casual work environment that encourages the growth and development of your skills
- A flexible, hybrid work environment that balances in-office collaboration with remote flexibility.
- Participate in professional development activities
- Gain access to the Amii community and events
- A chance to learn from amazing teammates who support one another to succeed.
- Competitive compensation, including paid time off and flexible health benefits.
- A modern office located in downtown Edmonton, Alberta.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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