Executive Assistant managing schedules and logistics for C - suite executives in an AI startup. Coordinating events and supporting leadership teams across global operations from SF headquarters.
About the role
- Executive Assistant supporting the CEO and the Head of Business Operations in financial markets management. Managing schedules, organizing travel, and handling administrative processes in a hybrid role.
Responsibilities
- Manage and optimise the CEO’s agenda, coordinating with multiple stakeholders to schedule internal and external meetings.
- Organise travel arrangements and prepare detailed itineraries, including accommodation, agendas, and documentation.
- Prepare expense reports and manage procurement and payment processes.
- Provide support on additional tasks as requested by the CEO, including assistance during internal or client events.
Requirements
- Fluency in Portuguese and English (spoken and written); fluency in French is an advantage.
- Proven ability to perform well and meet deadlines in a fast-paced, results-driven environment.
- Strong organisational skills with the ability to manage and prioritise multiple tasks.
- High proficiency in MS Outlook, MS Teams, Word, Excel, and PowerPoint.
- Excellent attention to detail.
- Strong interpersonal skills and ability to build relationships with staff, board members, and external partners.
- Ability to work independently and handle confidential information with discretion.
Benefits
- Employment Contract;
- Health Insurance;
- Meal Card;
- Gym Ticket;
- Hybrid work (Porto).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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