Hybrid Administration Leader – Fixed-term Contract

at Allegro

• Job title: Administration Leader – Fixed-term Contract
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Warszawa, Poland

About the role

• Administration Leader overseeing Allegro Group's Warsaw office operations and managing local administrative team. Ensuring operational efficiency and vendor coordination in a multi-site environment.

Responsibilities

• Ensure the smooth daily operations of Allegro Group’s Warsaw office, creating a comfortable, safe, and engaging workplace for all employees and visitors
• Lead and develop a local Administration team — including task allocation, feedback, performance reviews, and development planning
• Manage the office budget — prepare forecasts, monitor execution, oversee cost control, and ensure financial accuracy and compliance
• Plan and optimize office space, supporting changes in team structures
• Oversee vendor relationships — supervise service providers (cleaning, maintenance, reception, catering, florists, etc.) and ensure service quality
• Coordinate office-related tenders and procurement processes, collaborating closely with the Procurement team on vendor selection and contract negotiations
• Participate in large-scale infrastructure projects — office refurbishments, relocations, and setup of new office spaces (including international projects)
• Collaborate with the building administration, manage lease agreement compliance, and participate in lease renewal and negotiation processes
• Supervise local recruitment for administrative roles and contribute to building a strong, motivated, and people-oriented team culture
• Prepare and analyze reports related to office utilization, operational efficiency, and service performance
• Coordinate cross-functional projects, define scope, set timelines, and ensure alignment with key business stakeholders (Procurement, Controlling, Business Teams)
• Act as a trusted partner for business leaders — providing insights, solutions, and recommendations related to office operations and workplace experience

Requirements

• You have at least 7 years of experience in administration, facilities, or office management, including 2+ years of people management experience
• You’ve worked in a large organization and are comfortable managing complex, multi-site projects (relocations, new office openings, large-scale refurbishments)
• You have a strong understanding of office operations, budget management, and vendor coordination
• You’re experienced in planning and executing office infrastructure projects and enjoy seeing tangible results of your work
• You’re comfortable working with financial data — budgets, forecasts, and cost tracking
• You’re a hands-on leader who builds trust, motivates others, and provides regular feedback and support
• You have excellent communication and interpersonal skills, with the ability to collaborate effectively across departments (Procurement, Controlling, HR, and Business Teams)
• You communicate fluently in Polish and English (B2+/C1)
• You’re proactive, well-organized, and open to innovation in administrative processes

Benefits

• Fixed-term contract (12 months)
• A hybrid work model (4 days in-office / 1 remote) in a modern, well-located Warsaw office
• A flexible benefits package in a cafeteria model — choose what works best for you: healthcare, sports cards, lunch plans, insurance, shopping vouchers, and more
• Fully paid English lessons tailored to your role
• A team of top-tier professionals you can always count on
• High autonomy in organizing your work — we trust your judgment and encourage experimentation
• A dedicated training budget and access to our internal learning platform (courses on leadership, motivation, organization, and communication)