Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
TF
Hybrid Executive Assistant – Country Platforms Hub
Posted 3 weeks ago
About the role
- Executive Assistant supporting the Director of the Global Country Platforms Hub at African Climate Foundation. Handling executive administration, stakeholder engagement, and strategic coordination in a hybrid role.
Responsibilities
- Manage and optimise the Director of the Hub’s diary, ensuring priorities and deadlines are effectively managed
- Act as the primary point of contact for the Hub, screening calls, correspondence, and requests
- Coordinate complex travel arrangements, logistics, and briefing packs
- Prepare agendas, take detailed minutes, and track follow-up actions for all relevant meetings
- Ensure the Director and Senior Advisors are fully briefed and prepared ahead of internal and external meetings
- Coordinate organisational calendars, internal planning sessions, and meetings
- Support logistics and planning for Hub-led workshops, convenings, and high-level engagements
- Provide support to the Steering Committee i.e. scheduling their meetings and taking action notes
- Attend all key meetings and take minutes and follow up on any outstanding action items
- Draft organisational updates, partnership reports, and other written communications for senior leadership and the Board as required
- Support drafting of memos, decision notes, op-ed pieces, and strategic communication materials
- Engage confidently with high-level partners in particular the Strategic Partners, government counterparts, donors, and external collaborators on behalf of the Director and Senior Advisors
- Maintain a structured system for documenting and managing executive-level networks
- Support Steering Committee engagements, including coordinating briefing materials, agendas, and minute-taking for governance-level meetings
- Draft, edit, and/or proofread high-quality emails, memos, letters, and internal communications on behalf of the Director, and where applicable, the Senior Advisors
- Prepare visually polished PowerPoint presentations and briefing documents
- Collaborate with the Communications team to support executive messaging, social media inputs, and press statements when needed
- Support the Hub in managing cross-cutting projects and special initiatives aligned with the Hub’s strategic objectives
- Coordinate with internal and external stakeholders to ensure projects progress smoothly and deadlines are met
- Track deliverables, milestones, and follow-up actions across multiple workstreams
- Provide administrative and analytical support for programme implementation as required
Requirements
- Relevant degree (i.e. Business Administration, Office Management or Project Management)
- Minimum 5 years’ relevant experience in senior-level executive support and/or strategic coordination roles
- Skilled at managing complex schedules / calendars
- Efficiently coordinate and manage travel arrangements, including flights, accommodation, visas, and itineraries etc.
- Passionate about social impact and community development
- Experience working with governments or multilateral partners is beneficial
- Outstanding organisational and time-management skills with exceptional attention to detail
- Excellent written and verbal communication
- Strong interpersonal skills and able to engage professionally and confidently with Senior-level Stakeholders, Partners, Board Members, Donors, and Executive Leadership team
- Highly proactive, adaptable, and capable of anticipating needs in a fast-paced environment
- Tech‑savvy - advanced proficiency in Microsoft Office Suite (especially PowerPoint), MS Teams, SharePoint, and Adobe tools
- Ability to handle sensitive and confidential information with discretion
- Calm under pressure, solutions-oriented, resourceful, and able to respond effectively in dynamic environments, maintaining productivity and quality standards
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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