Hybrid Personal Assistant

at Hastings Direct

• Job title: Personal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Bexhill, United Kingdom

About the role

• Personal Assistant supporting the director at Hastings Direct, managing schedules and communications in a hybrid capacity. Handling travel arrangements and event organization for effective leadership support.

Responsibilities

• Organise and maintain diaries, appointments and meetings, ensuring the Director is well-prepared
• Arrange travel, visas and accommodation, occasionally travelling with Leadership Team for note-taking or assistance
• Support event management – booking and organising off-site events, business communications and engagement activity
• Deal with incoming email, and correspond on behalf of the Director
• Screen enquiries and requests, handling them appropriately
• Meet and greet visitors, liaise with customers, suppliers and other colleagues
• Devising and maintaining office systems, including procurement and expenses
• Carry-out background research and present findings, produce documents, briefing papers, reports and presentations

Requirements

• A background working as a Personal or Executive assistant, ideally in a Financial Services organisation
• Exceptional senior stakeholder skills with proven track record of interacting with senior management and external partners
• Exceptional written and oral communication skills
• Excellent Microsoft Office and IT skills, including Outlook, Word, Excel, PowerPoint, OneNote and Teams
• The ability to multitask & work under pressure and tight deadlines whilst maintaining excellent organisational and time management skills
• The ability to research, digest, analyse and present material clearly and concisely
• The ability to work on your own initiative whilst maintaining discretion and an understanding of confidentiality issues

Benefits

• Attractive salary based on experience (pay reviews also completed each year)
• Flexible Working – We champion a flexible and hybrid working approach
• Competitive Bonus Scheme - annual 4Cs performance bonus, usually paid in March
• Physical Wellbeing – healthcare cash plan for everyday health care claims
• Financial Wellbeing – life assurance cover, income protection, pension contributions, discounts, and free mortgage advice
• Mental Wellbeing Programme - thrive mental health app, 24/7 assistance programme, in-house mental health support
• 25 days annual leave + bank holidays, option to buy/sell leave, private healthcare, dental plans, discounted health assessments, cycle to work and tech schemes, social events