Hybrid Associate Executive Assistant II

at BNY

• Job title: Associate Executive Assistant II
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Lake Mary, United States

About the role

• Executive Assistant supporting partners at BNY, a leading global financial services company. Managing calendars, coordinating travel, and overseeing special projects for executives in a dynamic environment.

Responsibilities

• As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned.
• Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don’t fall through the cracks.
• Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
• Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
• Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
• Create/design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Responsible for handling sensitive and confidential information.

Requirements

• Bachelor's degree or equivalent work experience required
• 5 plus years overall experience strongly preferred
• 5 plus years’ experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred.
• Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills.
• Proactive, detail-oriented, and able to manage multiple priorities with precision.
• Professional demeanor with excellent verbal and written communication skills.
• Strong written and verbal communication skills and the ability to multi-task.
• Demonstrated experience employing discretion with sensitive and confidential information.
• Anticipate and resolve scheduling conflicts effectively and proactively.
• Understanding of how to prioritize and respond accordingly.
• Team player who operates in a fast-paced team-oriented setting.

Benefits

• highly competitive compensation
• benefits
• wellbeing programs rooted in a strong culture of excellence
• pay-for-performance philosophy
• access to flexible global resources and tools for your life’s journey
• focus on your health
• foster your personal resilience
• reach your financial goals as a valued member of our team
• generous paid leaves
• including paid volunteer time