Hybrid People Operations Coordinator – Contract

at Specsavers

• Job title: People Operations Coordinator – Contract
• Job type: Contract
• Experience level: Junior
• Salary: CA$60,000 - CA$65,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Burnaby, Canada

About the role

• People Operations Coordinator responsible for HR administration in Specsavers Canada. Overseeing employee life cycle processes and providing HR support across all locations in Canada.

Responsibilities

• Managing employee life cycle processes across all Canadian Support Offices, Manufacturing and Distribution sites and wholly owned stores
• Managing the onboarding process for new joiners in line with established procedures, including coordinating inductions and maintaining associated materials
• Managing the offboarding process for departing employees in line with established procedures
• Coordinating employee movements, including role changes, and promotions in line with established procedures
• Maintaining accurate and up to date employee data across all systems, including creating and maintaining employee files, updating Success Factors and HR spreadsheets and undertaking basic people reporting
• Providing complete, timely and accurate employee information to the payroll and benefits team to ensure efficient payroll processing
• Responding to routine queries from Canadian Support Office, Manufacturing and Distribution employees and Store Partners/managers
• Give first line straightforward HR advice to managers, ensuring compliance with Federal and Provincial employment legislation and Specsavers Canada people guidelines
• Drafting standard written correspondence e.g. verification of employment
• Accurately tracking and maintaining leave entitlements for Canadian Support Office and Manufacturing and Distribution employees in line with agreed processes
• Contribute to continuous improvement of people processes
• People and Organization ad hoc project support
• Input into the Canada Support Office SharePoint HR pages and other employee communications

Requirements

• 1-3 years of HR administration experience
• Proven strong administration skills with high attention to detail
• Ability to manage multiple priorities and work to deadlines
• Demonstrated ability to display discretion and confidentiality in dealing with sensitive employee data and matters
• Proficiency in Microsoft Office; intermediate Word, Excel and PowerPoint skills
• Strong communication skills (written and oral) with the ability to interact with all levels of the business
• Nice to have: Experience with HRIS systems
• HR experience in a multi-province and/or global organization
• Strong history of applying continuous improvement concepts and tools

Benefits

• 3 weeks of vacation and 1 paid volunteer day
• 1 extra paid day off and an eyecare voucher on your birthday
• RRSP matching
• Quarterly performance bonus
• Profit sharing program
• Healthcare spending account
• Health and dental benefits effective on your first day
• Team and company social events