Event Coordinator for Key Media organizing B2B events across North America. Managing logistics for conferences, trade shows, and business festivals in a hybrid work environment.
About the role
- Event Consultant for Flytour Eventos, leading logistics and coordinating corporate travel and events. Ensuring high quality and adherence to client expectations while negotiating with suppliers.
Responsibilities
- Lead events under your responsibility, including analysis, briefing review, accommodation, logistics and additional requirements, discussing and evaluating these with clients to ensure correct contracting;
- Provide proactive consulting, suggesting actions and improvements to achieve expected results, acting as an events consultant and proposing changes and innovations based on technical expertise;
- Request, prepare and send event proposals and quotations;
- Negotiate pricing with suppliers to achieve saving targets;
- Track RSVPs, monitor outstanding items and propose solutions through careful analysis of information exchanged between the Agency and the Client;
- Monitor all services contracted for the event, ensuring quality and adherence to deadlines;
- Run and manage the event using Flytour’s established systems (Inteegra);
- Close out the event, ensuring correct completion in current systems, submission of mandatory documents and requesting supplier payments when applicable;
- Arrange payment schedules for involved suppliers;
- Analyze connection times and mandatory data in participant attendance lists for virtual, hybrid and in-person events;
- Ensure compliance with SLAs and KPIs established in the contract between Amex GBT/Flytour;
- Conduct site inspections to ensure venues meet the event briefing requirements, when necessary;
- Participate in and conduct periodic training provided by Flytour and Amex/GBT;
- Follow all policies and guidelines of Flytour and its departments;
- Attend weekly meetings with your manager to report on activity progress and the achievement of individual and corporate goals;
- Lead and participate in pre-event meetings and activities with those responsible for each project, including negotiations, always observing compliance rules.
Requirements
- Completed higher education or currently attending university;
- Proven experience in corporate event logistics;
- Intermediate knowledge of Microsoft Office, especially Excel;
- Knowledge of the Inteegra system is a plus;
- Organized, communicative profile with strong negotiation skills.
Benefits
- Meal voucher (iFood Benefits) | So you can eat well.
- Commuting voucher | To facilitate your transportation.
- Bradesco health insurance | 100% of the monthly fee paid by BeFly for the primary employee and 50% for dependents, with co-payment.
- Life insurance | No cost to the employee.
- Dental assistance | OdontoPrev.
- Wellhub | To help you take care of your physical health.
- Birthday day off | One paid day off on your birthday.
- Maternity program | Package with various benefits for a smooth pregnancy.
- Oriente-me program | Therapy sessions at no additional cost.
- On-site parking | Exclusive discount for employees.
- Educational partnerships | Discounts at partner educational institutions.
- BeFlyers Travel | Internal leisure travel agency with special conditions for employees.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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