Hybrid Meetings Manager

at American Forest & Paper Association

• Job title: Meetings Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $65,000 - $80,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• Manager, Meetings for American Forest & Paper Association planning major industry conferences and events. Supervising Data Admin and managing logistics for successful event execution in a hybrid environment.

Responsibilities

• Develop events that project the professionalism of our association, engage participants and deliver high value to our members
• Plan and execute meetings and events, such as major industry conferences, board meetings, committee meetings, fly-ins, and smaller internal meetings
• Supervise the Data Administrator, Membership and Meetings
• Provide all meeting planning related expertise for the Associations major conferences to deliver high value, well-attended events that advance member engagement and the AF&PA brand
• Manage hotel logistics and room block management
• Schedule development and staffing schedule development & assignments
• Review all marketing materials (print & electronic)
• Assist in content development for conference event websites and post-event surveys/evaluations
• Source, negotiate and manage additional equipment or service vendors required to execute the event
• Develop and track conference budgets and communicate project performance to teams and senior management

Requirements

• BA or BS degree preferred
• 5-7 or more years of meeting planning experience, including contract negotiation experience, required
• CMP certification preferred
• Experience with re:Members AMS (formerly Impexium) or similar association software platform or equivalent CRM platform
• Exceptional attention to detail, and excellent writing, grammar and proofreading skills
• Collaboration and interpersonal skills; capable of working on multiple tasks with others
• Excellent organization skills to work in a fast-paced and changing environment
• Demonstrated ability to exercise judgment and discretion with limited supervision
• Ability to grasp new tasks quickly; and a willingness to learn about the paper and packaging industry
• Excellent computer skills using MS Office Suite, proficiency with data systems and presentation software, and strong internet research skills

Benefits

• Paid Vacation, Personal and Sick leave totaling 27-42 days per year (based on relevant experience), plus holidays and paid Parental Leave
• Two Blue Cross Blue Shield medical plans for employees and their families
• Generous 401(k) retirement plan with up to 9% employer contribution (after waiting period)
• Free fitness center and pickleball courts at the DC office location
• Plus dental, vision, life insurance, Flexible Spending Accounts, Health Savings Account...