Executive Assistant providing high - level organizational and administrative support for Kyndryl executives. Managing calendars, travel, and confidential communications while fostering professional relationships.
About the role
- Executive Assistant providing multi‑executive support in Dubai overseeing complex calendar management and communication. Focused on enhancing efficiency and decision-making for leadership teams.
Responsibilities
- Orchestrate complex, multi‑time‑zone calendars for the CEO and Managing Partners; build weekly buffers, travel holds, and decision windows.
- Proactively resolve clashes using clear priority rules; communicate trade‑offs to stakeholders.
- Draft, proof, and send executive-level correspondence, maintaining voice consistency and brand tone.
- Guard focus: triage inbound requests, negotiate priorities, and say “no” diplomatically with alternatives.
- Own meeting lifecycle: objective → agenda → pre‑reads → participants → room/VC → minutes → action tracking.
- End‑to‑end travel: visas, flights, hotels, ground, contingencies; coordinate with protocol teams when relevant.
- Coordinate board/steerco packs, version control, and deadlines; ensure secure distribution and access permissions.
- Enforce need‑to‑know access; sanitise/redact documents; manage signatures and legal templates (e.g., NDAs).
Requirements
- 5–8+ years supporting multiple senior executives (CEO/COO/CSO or equivalent), ideally in the UAE/GCC.
- Demonstrated judgment under time pressure; ability to set and defend SLAs and boundaries.
- Exceptional written and verbal English; Arabic a plus.
- Advanced proficiency in Google Workspace or Microsoft 365 (calendar rules, shared inboxes, Sheets/Excel, Docs/Word, Slides/PowerPoint), Zoom/Teams, and a task system (Asana/ClickUp/Notion, etc.).
- Strong document control (versioning, permissions), redaction, and basic data privacy awareness.
- High discretion, maturity, and diplomacy with VIP stakeholders; culturally attuned to UAE norms and rhythms (including Ramadan and public holidays).
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Company Secretary responsible for governance and regulatory compliance in the insurance sector. Supporting global entities and operations with a focus on Lloyd’s market regulations.
Executive Assistant II providing dedicated support to Market President at United Community. Managing communications and assisting in operational tasks vital to banking operations.
Secretary 1 responsible for operations, booking diagnostics, and maintaining safety at Selkirk DI Support. Complies with professional guidelines and accreditation standards.
Provide high - level administrative support to the Head of Nominal Insurer at QBE. Managing priorities and ensuring seamless communication within the team for effective operations.
Executive Assistant to support CFO at Lyra Health, managing schedules and communications. Providing administrative support while maintaining confidentiality and professionalism.
Executive Assistant providing high - level administrative support to Manufacturing Engineering team at Raytheon. Managing schedules, travel, and documents for leadership and staff across multiple locations.
Executive Assistant supporting Go - to - Market leaders at Ironclad, the leading AI contracting platform. Focused on administrative support and workplace operations in London.
Team Member Experience Leader responsible for improving team member engagement and experience at Pizza Hut Global. Involves collaboration, project management, and cultural insight.
Senior Associate supporting an Executive Committee member at BNY, a global financial services company. Completing advanced administrative tasks for managing multiple teams in a complex environment.