Hybrid Innovation Operations Coordinator

at Greenberg Traurig, LLP

• Job title: Innovation Operations Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Atlanta, United States

About the role

• Innovation Operations Coordinator providing administrative and operational support to senior leaders at Greenberg Traurig. Managing calendars, travel, and communications in a fast-paced legal environment.

Responsibilities

• Coordinates and manages complex calendars, including scheduling meetings, demos, conference calls, and travel itineraries across multiple time zones
• Schedules and organizes internal and external meetings, including preparing agendas, taking notes, and following up on action items
• Prepares and submits expense reports in a timely and accurate manner using the company’s reporting systems; reconciles receipts and ensures compliance with internal policies
• Arranges domestic and international travel, including flights, accommodations, transportation, and meeting logistics
• Drafts and manages email communications, meeting invites, and follow-up messages on behalf of senior leaders, maintaining a high level of professionalism and confidentiality
• Coordinates product demos or presentations with internal teams and external stakeholders, ensuring technical and logistical readiness
• Provides day-to-day administrative support such as document preparation, filing, tracking approvals, and maintaining contact lists
• Assists with ongoing team or department projects by tracking deadlines, collecting updates, and ensuring deliverables are met
• Assists the department with a wide range of research and other requests as may be assigned

Requirements

• Minimum 3+ years of experience in an administrative, executive assistant, or coordinator role; legal industry experience strongly preferred
• High level of discretion and professionalism with confidential information
• Experience with expense and time entry systems (e.g., Chrome River, Aderant, or similar)
• Comfortable working independently and taking initiative to improve processes and workflows
• Excellent decision making and leadership skills
• Effective in a high demand, fast paced environment
• Exceptional critical thinking and analytical skills
• Exceptional project management skills
• Strong understanding of legal industry standards and professional decorum
• Flexibility in regard to work hours and schedule
• Ability to communicate in a concise and clear manner including excellent written, verbal and organizational skills

Benefits

• Competitive compensation
• Excellent benefits package