AVP overseeing multiple teams within Transaction Services at State Street. Direct project development and collaborate across global operations for effective service delivery.
About the role
- Innovation Operations Coordinator providing administrative and operational support to senior leaders at Greenberg Traurig. Managing calendars, travel, and communications in a fast-paced legal environment.
Responsibilities
- Coordinates and manages complex calendars, including scheduling meetings, demos, conference calls, and travel itineraries across multiple time zones
- Schedules and organizes internal and external meetings, including preparing agendas, taking notes, and following up on action items
- Prepares and submits expense reports in a timely and accurate manner using the company’s reporting systems; reconciles receipts and ensures compliance with internal policies
- Arranges domestic and international travel, including flights, accommodations, transportation, and meeting logistics
- Drafts and manages email communications, meeting invites, and follow-up messages on behalf of senior leaders, maintaining a high level of professionalism and confidentiality
- Coordinates product demos or presentations with internal teams and external stakeholders, ensuring technical and logistical readiness
- Provides day-to-day administrative support such as document preparation, filing, tracking approvals, and maintaining contact lists
- Assists with ongoing team or department projects by tracking deadlines, collecting updates, and ensuring deliverables are met
- Assists the department with a wide range of research and other requests as may be assigned
Requirements
- Minimum 3+ years of experience in an administrative, executive assistant, or coordinator role; legal industry experience strongly preferred
- High level of discretion and professionalism with confidential information
- Experience with expense and time entry systems (e.g., Chrome River, Aderant, or similar)
- Comfortable working independently and taking initiative to improve processes and workflows
- Excellent decision making and leadership skills
- Effective in a high demand, fast paced environment
- Exceptional critical thinking and analytical skills
- Exceptional project management skills
- Strong understanding of legal industry standards and professional decorum
- Flexibility in regard to work hours and schedule
- Ability to communicate in a concise and clear manner including excellent written, verbal and organizational skills
Benefits
- Competitive compensation
- Excellent benefits package
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
International Logistics Operations Coordinator at PCA Group managing U.S. to China operations communication. Ensuring smooth logistics flow and high service standards across time zones.
S&OP Analyst working cross - functionally with sales, product, finance, and supply chain. Driving demand plans and managing supply chain impacts to support CCA sales growth.
Policy Analyst dedicated to advancing Oregon's workers' compensation system through collaborative analysis and regulations. Serving as a key resource for division management and policy development.
VEC Operations Supervisor managing day - to - day eligibility operations at Oregon Department of Human Services. Ensuring effective communication, administration, and community partnerships while adhering to equity and inclusion principles.
Senior Manager overseeing operational leadership and management of Foodservice customers at Coca - Cola. Responsible for executing strategic initiatives and managing annual service budgets while ensuring customer value creation.
Manager, Process Manager for GPN Portfolio Team at Capital One. Responsible for bridging product visions and operational execution with collaboration and oversight.
Senior Manager for Avangrid overseeing Gas Operations across multiple New York locations. Leading operational success through safety and customer satisfaction initiatives while managing staff and resources.
Operations Administrator executing administrative tasks for Canadian Service Centers. Supporting financial operations and collaborating with vendors for supply distribution and procurement.
Ad Operations Manager managing the execution of Ad Tech projects at Assembly. Collaborating with global teams to integrate technology and data solutions for brands.