Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
About the role
- Executive Assistant supporting Liberty Mutual executives by managing calendars and coordinating logistics for meetings, travel, and communications. Contributing to a dynamic work environment with strong organizational skills.
Responsibilities
- Manage and maintain calendars, including scheduling and coordinating meetings for multiple executives.
- Coordinate logistics for meetings, events, and executive travel arrangements.
- Prepare and process expense reports and invoices for aligned executives.
- Draft, proofread, and manage communications to ensure clarity and professionalism.
- Create and update PowerPoint presentations, meeting agendas, and related documents.
- Organize office space and parking reservations as needed.
- Arrange catering services for meetings and events.
- Procure office equipment and supplies to support executive needs.
- Create and maintain digital resources such as OneNote notebooks, Teams sites, and distribution lists.
- Support recognition initiatives, including ordering flowers and gifts for special occasions.
- Assist with onboarding processes for executives, ensuring smooth transitions.
- Develop and manage surveys for feedback and engagement purposes.
- Serve as a liaison to support workplace operations and IT on an as-needed basis.
- Other duties as may be assigned.
Requirements
- 3-5+ years of relevant administrative experience, including prior experience providing support at the executive level.
- Knowledge of administrative procedures, software applications (such as Microsoft Office: Word, Excel, PowerPoint, etc.), records management systems, and other business procedures and terminology. Experience with Microsoft Teams would be an asset.
- Excellent organizational skills, time management skills and attention to detail, including the ability to anticipate needs and being proactive.
- A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives internally and externally is critical.
- The ideal candidate will be detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and professionalism.
Benefits
- A premier flexible work environment (a combination of on-site & remote work) supporting our employees in their pursuit of a healthy work-life balance
- Competitive health & dental benefits plan
- Market-leading pension plan
- Competitive time off policy
- External education & tuition reimbursement programs
- Employee & Family Assistance Programs
- An opportunity to get involved and become a member of one of our national employee committees – social responsibility, employee engagement, diversity, equity & inclusion
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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