Hybrid Executive Assistant

at National Insurance Crime Bureau

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $50,563 - $62,476 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Oak Brook, United States

About the role

• Executive Assistant at NICB managing corporate records and supporting governance processes. Requires administrative experience and proficiency in Microsoft Office within a hybrid work environment.

Responsibilities

• Administers, manages, and maintains all corporate records, legal fillings, and contracts
• Coordinates with stakeholders and manages deadline and timing requirements
• Administers and manages all communications notifications, filings, documents, and records associated with NICB’s Annual Meeting of the Members
• Coordinates activities with stakeholders
• Coordinates and manages all activities and logistics associated with NICB’s National Conference
• Develops and maintains dynamic calendar of significant Law and Policy dates, events, deadlines, and milestones
• Tracks and processes outside counsel invoices
• Manages departmental mail and inventory as needed
• Performs other duties as assigned

Requirements

• Experience in an administrative role required
• Experience supporting senior level executives preferred
• Excellent typing speed and accuracy (60 wpm)
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
• Experience working in a legal setting preferred
• Legal assistant certificate or associate’s degree preferred
• Experience with document organization software preferred
• Speed writing, shorthand or court reporting preferred
• Notary preferred

Benefits

• Comprehensive benefits package
• Attractive 401(k) plan
• Generous paid time off