Executive Administrative Assistant supporting executive team in Indianapolis. Handling calendar management, meeting coordination, and administrative tasks in a hybrid work environment.
About the role
- Executive Assistant providing high-level administrative support to leadership team at Sentry. Managing schedules, communication, and project coordination across multiple departments.
Responsibilities
- Provide high-level administrative support to multiple executives- managing complex calendars, scheduling meetings, coordinating travel arrangements and ensuring effective time management.
- Serve as a liaison between executives and different departments- fostering effective communication and collaboration, and ensuring alignment on activities and priorities.
- Assist in coordinating and managing projects across Engineering, Creative, People, and Legal functions.
- Handle sensitive information with utmost discretion, ensuring the confidentiality and integrity of executive communications.
- Prepare and edit documents, presentations, and reports for executives, maintaining accuracy and attention to detail.
- Prepare meeting agendas, attend key meetings, and provide follow-up support, ensuring that actions are documented and executed.
- Take a lead role in planning and organizing events on behalf of teams/company, including offsite meetings, and other related activities.
- Coordinate event logistics, managing invitations, and ensuring a seamless experience for all participants.
- Proactively identify challenges and propose solutions, contributing to the overall efficiency and effectiveness of the leadership team.
- Assist with special projects and initiatives as needed.
Requirements
- Minimum 5 years of continuous Executive Assistant experience (experience in a hyper-growth organization preferred)
- Expertise in GSuite (Gmail, Google Calendar, Google Docs, etc.) and/or Microsoft Office Suite
- Highly-positive and service-oriented approach to working both internally and externally
- Proven track record of providing effective high-level administrative support to multiple executives and teams
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously, while maintaining composure and sense of humor in high-pressure situations
- Strong written and verbal communication skills, with the ability to interact professionally, confidently and empathetically with internal and external stakeholders
- Ability to handle sensitive information with discretion and integrity
- Ability to thrive in a fast-paced environment and adapt to changing priorities
- Track record of consistently going above and beyond.
Benefits
- Sentry’s employee benefit plans/programs applicable to the candidate’s position (including incentive compensation, equity grants, paid time off, and group health insurance coverage)
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