Executive Assistant providing vital support to senior executives at the Interactive Advertising Bureau. Coordinating schedules, travel, and meetings to ensure efficient operations.
About the role
- Executive Administrative Assistant supporting executive team in Indianapolis. Handling calendar management, meeting coordination, and administrative tasks in a hybrid work environment.
Responsibilities
- Manage calendars end-to-end, including scheduling, prioritization, and adjustments as needs change
- Send and manage meeting invitations, coordinate meeting rooms, and handle logistics across a small leadership group (while only owning calendar management for the President)
- Coordinate and host Microsoft Teams meetings, including setup, links, attendee management, and troubleshooting
- Prepare and submit expense reports accurately and on time, ensuring required documentation is complete
- Build and maintain simple trackers and schedules using Excel (basic proficiency needed)
- Create and update PowerPoint presentations for leadership meetings and communications (moderate proficiency needed)
- Draft and proofread emails and materials, handling sensitive information with professionalism and discretion
- Serve as a calm, reliable point of contact and help keep priorities moving through strong follow-up and organization
- Anticipate needs by staying aware of upcoming deadlines, key meetings, and changing priorities while also responding quickly to same-day requests
Requirements
- Bachelor’s degree required
- Experience level: 0–3+ years preferred (including internships); open to strong recent graduates
- Strong organizational skills and the ability to manage competing priorities without dropping details
- Strong communication skills (written and verbal), with a professional, service-minded approach
- Comfortable working in a fast-paced environment with a mix of proactive planning and reactive needs
- Basic Excel skills (scheduling, lists, simple trackers)
- Moderate PowerPoint skills (building and updating presentations, formatting, professionalism)
- Comfortable using Microsoft Teams for meeting coordination
- High discretion and good judgment when handling confidential information
- Motivated to learn, grow, and build business acumen over time.
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