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About the role
- Events Coordinator responsible for coordinating in-person and online events for RAND Europe. Engaging stakeholders and managing logistics to ensure successful event delivery.
Responsibilities
- Plan, coordinate, and deliver in-person, hybrid, and online events, including conferences, workshops, seminars, and stakeholder roundtables.
- Work closely with research staff and leadership to understand event objectives and design formats that achieve them.
- Manage all logistics: venue booking, catering, AV/IT, travel arrangements, delegate registration, accessibility needs, and compliance with health and safety requirements.
- Negotiate with suppliers and manage relationships with venues, caterers, AV providers, and other external partners to ensure value for money and high-quality service.
- Liaise with external partners and speakers, ensuring excellent communication and smooth delivery.
- Support the development of promotional materials in coordination with the Communications team, including event invitations, web pages, and social media content.
- Oversee event budgets, monitor costs, and process invoices.
- Provide on-the-day support, including event setup, troubleshooting, and stakeholder liaison.
- Collect and analyse post-event feedback to support continuous improvement.
- Maintain a central events calendar and ensure effective reporting to internal stakeholders.
Requirements
- Proven experience in event planning, coordination, or project administration (ideally in an academic, policy, or research-focused environment).
- Strong organisational and time-management skills, with the ability to manage multiple events simultaneously.
- Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
- Ability to work flexibly and adapt to changing priorities.
- Proficiency in Microsoft Office and virtual event platforms (e.g., Zoom, Teams).
- Experience using CRM systems and email marketing platforms to manage invitations, outreach, and delegate communications.
- Strong negotiation, problem-solving skills, and attention to detail.
- Desirable: experience of organising events outside of the UK and navigating the related logistical complexities.
Benefits
- Pension - 8% Employer contribution;
- 33 days holiday allowance, including the Bank Holidays;
- Annual salary review;
- BUPA medical insurance;
- Generous company sick pay;
- Enhanced family friendly policies;
- Group income protection scheme;
- Group life assurance;
- Compassionate leave;
- Flexible working arrangements;
- Learning and development opportunities;
- Employee wellbeing training and support;
- Fresh fruit every day;
- Free on-site parking;
- Cycle to work scheme;
- Access to company bikes;
- Service awards.
Job title
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