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Hybrid Design Support Associate, Design Compliance Operations
Posted 2 weeks ago
About the role
- Supports the Onboarding Design Managers and Project Manager teams by assisting in a smooth transition of hotels from prospective property to full member status.
- Performs administrative duties in support of new applicants and conditional members.
- Assist with the preparation of Board materials, presentations, and documentation to ensure timely and accurate submissions.
- Process and track updates to Property Improvement Plans (PIPs), ensuring accuracy of records.
- Maintain organized files, reports, and project documentation to support the Onboarding Design Project Manager team.
- Manage workflow of PIPs and related tasks through Smartsheet in conjunction with team.
- Monitor timelines and follow up on outstanding tasks to keep onboarding projects on track.
- Contribute to process improvements that enhance efficiency and team collaboration.
- Identify issues and escalate to team and management where appropriate.
- Provide general administrative support including correspondence, data entry, and reporting.
Requirements
- Minimum 12 to 18 months related experience in a corporate, administrative environment.
- Within an Interior Design or Architectural firm preferred
- High school diploma or equivalent certification.
- Previous administrative or project support experience, preferably in design, hospitality, or project management settings.
- Basic proficiency in Microsoft Office Suite and related business software.
- Smartsheet experience preferred.
- Detail-oriented and strong organizational skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Familiar with general office procedures and office equipment, databases, company organization, policies, personnel, and terminology unique to functional area assigned.
- Intermediate verbal and interpersonal skills in dealing with others internally and externally.
- Communicate accurate responses in assigned area.
Benefits
- Medical/Dental/Vision available day one
- Vacation/Sick- accruals start day one
- Paid company holidays and personal holidays to celebrate what’s important to you
- 401K - company contribution and match (U.S.)
- Registered Retirement Savings Plan (RRSP) – company contribution and match (Canada)
- Employee discounts/hotel discounts
- Free financial and health wellness programs
- Tuition Reimbursement
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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