Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
About the role
- Administrative Assistant providing support to Property Management Department in Carlsbad, CA. Managing tenant relations, accounting issues, and overall administrative duties.
Responsibilities
- Provide administrative support to the Property Management Department
- Assist tenants in a courteous, professional and timely manner
- Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
- Collect updated tenant information as necessary and distribute appropriately
- Assist Property Manager as necessary with preparation of annual operating budget
- Assist Property Accountants as directed by their supervisor with tenant accounting issues
- Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
- Work independently and within a team on special, nonrecurring and ongoing projects
- Assist in all general administrative duties and other duties as required
- Prepare forms for specialty leasing deals, open, close and possession notices
- Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
- Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
- Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed
- Other duties as assigned by Supervisor
Requirements
- High school degree or equivalent
- 3-5 years office experience in an administrative support position
- Real estate knowledge preferred
- Skilled in verbal & written communication, customer service, time management, and decision-making
- Team player and works well and professionally with all levels of the organization and external contacts
- Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
- Ability to create, manipulate and maintain databases
- Ability to organize and manage multiple projects
- Strong attention to detail and personal initiative
- Ability to produce error-free work and to adapt quickly to new work assignments and situations
- Reliable, on-time attendance
Benefits
- competitive pay commensurate with background and responsibilities
- benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant supporting the Educational Initiatives team at Cato Institute. Manages scheduling, reports, travel bookings, and departmental support in a hybrid role.
Senior Administrative Assistant supporting Commercial Banking Division at Wells Fargo. Responsibility includes managing administrative tasks and providing professional support to leaders and teams.
Office Manager overseeing office operations at eClear AG in Berlin; managing workflows, supporting processes, and collaborating with teams.
Assistente Administrativo for Genesis Group, aiding in agricultural inspection and certification processes. Responsibilities include scheduling inspections and liaising with cooperatives and financial institutions.
Administrative Assistant supporting energy management operations with a focus on client and project organization. Involves managing data and assisting in financial operations for energy transactions.
Administrative Assistant managing legal documents and processes for a consumer and banking law firm. Engaging in various administrative tasks and ensuring compliance with legal ethics.
Bilingual Legal Administrative Assistant at McCarthy Tétrault supporting legal teams in Montreal and other cities. Responsibilities include managing requests and document support in both English and French.
Verwaltungsmitarbeiter supporting Alloheim's ambulanten Pflegdienst. Managing billing and documentation in a collaborative team environment.
Administrative Assistant providing crucial office management and support for Shermco Industries. Handling data entry, call routing, and general administrative tasks with a focus on efficiency.