Medical Administrative Coordinator at Boston IVF scheduling patients and managing documentation for fertility treatments and donor programs. Collaborating with teams to provide excellent patient care.
About the role
- Administrative Assistant coordinating logistics and data management for Fresh Seafood team at Export Packers. Requires multitasking and problem-solving in a fast-paced environment.
Responsibilities
- Provide administrative support, including accurate and timely data entry and document handling.
- Manage multiple spreadsheets and generate summary reports using Microsoft Excel.
- Update and balance weekly sales reports and purchase orders.
- Post weekly sales data and manage returns for both sales and purchases.
- Update and track supplier and vendor claims.
- Coordinate product transfers internally and with external partners.
- Process invoicing and update the logistics system accordingly.
- Create new accounts and maintain accurate records of existing accounts.
- Match vendor documentation with corresponding purchase orders.
- Draft and respond to emails and correspondence professionally and promptly.
- Facilitate onboarding documentation for new hires and forward completed forms to head office.
- Track and report weekend shift hours to corporate payroll.
- Participate in extra hours as needed to meet business demands.
- Remain on-call every other weekend to troubleshoot and coordinate inbound shipments.
Requirements
- Minimum 2-3 years of experience in logistics, supply chain support, or a related administrative role.
- Proficient in Microsoft Excel with experience creating and managing spreadsheets and reports.
- Strong mathematical skills with the ability to calculate weights and reconcile data accurately.
- Exceptional attention to detail and organizational skills.
- Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proven ability to work independently and as part of a collaborative team.
- Experience with logistics software or ERP systems is an asset.
Benefits
- Hybrid - 1 day work from home per week
- Summer hours (half day off every Friday between Victoria Day weekend and Labor Day weekend)
- Competitive vacation and Personal day policy
- Employee Discounts on the consumables
- Employee Assistance Program
- Company Paid Benefits
- RRSP Match Program
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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