Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Lead overseeing AP operations and procurement activities for a global experience marketing agency. Ensuring high-quality management of finances while leading and developing team processes.
Responsibilities
- Oversee and lead the AP function (including line management) ensuring best practice and security compliance within the team
- Develop and implement AP policies, procedures, and controls to optimise efficiency and mitigate risks.
- Collaborate with senior management to align on AP processes with broader financial and business objectives.
- Ensuring adherence to timely and accurate purchase order, invoice, payment, and expense reimbursement policies
- Review, authorise, and oversee the processing of all accounts payable transactions, including vendor security checks and domestic/international payments, ensuring accuracy, compliance, and timely settlement.
- Monitor and manage cash flow related to payables, optimising payment schedules and working capital
- Check for international VAT compliance and reclaim opportunities
- Collaborate with other departments to resolve payment-related issues, maintaining strong relationships with vendors and internal stakeholders to ensure smooth payment operations
- Serve as the primary contact for supplier and vendor finance enquiries
- Assess and mitigate AP-related risks, escalating issues when necessary
- Provide hands-on support with daily accounts payable activities—such as matching POs, invoices, and receipts
- Efficiently use software to manage and streamline AP processes (currently Procim and Xero)
- Drive automation and system enhancements to improve AP efficiency and accuracy.
- Reconcile Pleo expense card payments, ensuring users’ expenses reporting and posting is up to date
- Perform monthly reconciliations for AP records and resolve any discrepancies
- Prepare AP reports, analysis and aging summaries.
- Assist in month-end and year-end closing processes by providing accurate data and reports.
- Support the Finance Director and Project Accountant with ad hoc reporting and analysis related to AP.
- Conduct supplier due diligence and background checks to ensure compliance with internal standards and industry regulations
- Contribute to company wide supplier policy documentation e.g. supplier code of conduct
- Own end-to-end the new supplier onboarding process
- Manage supplier relationships
- Liaise with vendors and suppliers (related to business operations) to obtain quotes, negotiate prices, oversee contractual agreements
- Engage with legal advisors to resolve contract-related queries or disputes as required
- Assess and mitigate procurement-related risks, escalating issues when necessary
- Support on business-related procurement projects as and when required e.g. selecting a new supplier with company-wide impact
- Contribute to periodic reviews of existing key suppliers
- Proactively identify compliance and financial risks within procurement and AP operations. Report potential issues and recommend mitigation strategies to senior leadership
- Ensure all documentation is accurately filed and complies with internal policies and external regulations.
- Lead audit preparations and respond to queries related to AP.
- Stay updated on changes in financial regulations impacting AP operations, cascading information as necessary.
- Keep up to date on best practice in payment security and ensure their integrated into company policies and procedures
- Monitor and enforce secure payment practices, including validation of bank details and segregation of duties, to prevent unauthorised payments and reduce exposure to fraud
Requirements
- Proven experience in a senior Accounts Payable role, preferably having led a team and in an events, creative, or fast-paced industry.
- Professional certification (e.g., AAT, ACCA, CIMA, CPA) is preferred.
- Strong understanding of financial regulations, tax laws, and compliance requirements related to AP.
- Strong understanding of supplier contracts, terms and conditions, and procurement compliance
- Experience with AP automation and financial systems - proficiency in Procim and Xero would be ideal but not essential.
- Strong Excel skills are a plus!
- Strong analytical and problem-solving skills to address discrepancies and improve processes
- Excellent verbal and written communication skills
- Collaborative mindset with the ability to work independently when required.
Benefits
- 27 days holiday (excl. UK public holidays). Additional days holiday for each year of service (capped at 3)
- Week-day birthdays off
- Last Friday of the month early finish (15:00)
- Standard Pension Plan
- Fitness membership
- Company discounts and perks
- Company social events inc. weekly office drinks
- Annual Company Offsite
- Additional Benefits after 1 years’ service including Private Health Care
- Opportunity to attend overseas familiarisation trips on behalf of Sleek in luxury accommodation. Recent destinations include South Africa, Abu Dhabi and the South of France
Job title
Job type
Experience level
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Location requirements
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