Accounts Payable Specialist processing invoices and employee expenses for EMEA entities within a fast - paced environment. Ensuring compliance with VAT and WHT rates in invoice processing.
About the role
- Accounts Payable Lead overseeing AP operations and procurement activities for a global experience marketing agency. Ensuring high-quality management of finances while leading and developing team processes.
Responsibilities
- Oversee and lead the AP function (including line management) ensuring best practice and security compliance within the team
- Develop and implement AP policies, procedures, and controls to optimise efficiency and mitigate risks.
- Collaborate with senior management to align on AP processes with broader financial and business objectives.
- Ensuring adherence to timely and accurate purchase order, invoice, payment, and expense reimbursement policies
- Review, authorise, and oversee the processing of all accounts payable transactions, including vendor security checks and domestic/international payments, ensuring accuracy, compliance, and timely settlement.
- Monitor and manage cash flow related to payables, optimising payment schedules and working capital
- Check for international VAT compliance and reclaim opportunities
- Collaborate with other departments to resolve payment-related issues, maintaining strong relationships with vendors and internal stakeholders to ensure smooth payment operations
- Serve as the primary contact for supplier and vendor finance enquiries
- Assess and mitigate AP-related risks, escalating issues when necessary
- Provide hands-on support with daily accounts payable activities—such as matching POs, invoices, and receipts
- Efficiently use software to manage and streamline AP processes (currently Procim and Xero)
- Drive automation and system enhancements to improve AP efficiency and accuracy.
- Reconcile Pleo expense card payments, ensuring users’ expenses reporting and posting is up to date
- Perform monthly reconciliations for AP records and resolve any discrepancies
- Prepare AP reports, analysis and aging summaries.
- Assist in month-end and year-end closing processes by providing accurate data and reports.
- Support the Finance Director and Project Accountant with ad hoc reporting and analysis related to AP.
- Conduct supplier due diligence and background checks to ensure compliance with internal standards and industry regulations
- Contribute to company wide supplier policy documentation e.g. supplier code of conduct
- Own end-to-end the new supplier onboarding process
- Manage supplier relationships
- Liaise with vendors and suppliers (related to business operations) to obtain quotes, negotiate prices, oversee contractual agreements
- Engage with legal advisors to resolve contract-related queries or disputes as required
- Assess and mitigate procurement-related risks, escalating issues when necessary
- Support on business-related procurement projects as and when required e.g. selecting a new supplier with company-wide impact
- Contribute to periodic reviews of existing key suppliers
- Proactively identify compliance and financial risks within procurement and AP operations. Report potential issues and recommend mitigation strategies to senior leadership
- Ensure all documentation is accurately filed and complies with internal policies and external regulations.
- Lead audit preparations and respond to queries related to AP.
- Stay updated on changes in financial regulations impacting AP operations, cascading information as necessary.
- Keep up to date on best practice in payment security and ensure their integrated into company policies and procedures
- Monitor and enforce secure payment practices, including validation of bank details and segregation of duties, to prevent unauthorised payments and reduce exposure to fraud
Requirements
- Proven experience in a senior Accounts Payable role, preferably having led a team and in an events, creative, or fast-paced industry.
- Professional certification (e.g., AAT, ACCA, CIMA, CPA) is preferred.
- Strong understanding of financial regulations, tax laws, and compliance requirements related to AP.
- Strong understanding of supplier contracts, terms and conditions, and procurement compliance
- Experience with AP automation and financial systems - proficiency in Procim and Xero would be ideal but not essential.
- Strong Excel skills are a plus!
- Strong analytical and problem-solving skills to address discrepancies and improve processes
- Excellent verbal and written communication skills
- Collaborative mindset with the ability to work independently when required.
Benefits
- 27 days holiday (excl. UK public holidays). Additional days holiday for each year of service (capped at 3)
- Week-day birthdays off
- Last Friday of the month early finish (15:00)
- Standard Pension Plan
- Fitness membership
- Company discounts and perks
- Company social events inc. weekly office drinks
- Annual Company Offsite
- Additional Benefits after 1 years’ service including Private Health Care
- Opportunity to attend overseas familiarisation trips on behalf of Sleek in luxury accommodation. Recent destinations include South Africa, Abu Dhabi and the South of France
Job title
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Experience level
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Location requirements
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