Accounts Payable Specialist managing financial operations at Sangoma through invoice processing and vendor collaboration in a hybrid setting.
About the role
- Accounts Payable Associate managing vendor invoices and payments for financial management firm. Ensuring compliance with company policies and supporting cash flow planning and auditing efforts.
Responsibilities
- Review and process vendor invoices in accordance with company policy and/or contractual terms on behalf of various management companies, remote offices, and fund level entities which include allocation to appropriate GL expense accounts, projects/cost centers, and ensuring proper support documentation and approvals.
- Prepare and execute payments via ACH, wire transfers, and checks while ensuring accuracy, approvals, and timeliness.
- Monitor and analyze AP aging report while efficiently managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines are met.
- Maintain and update vendor master data, including onboarding and ensure required information is obtained such as but not limited to banking instructions, payment terms, contact information, and tax documentation.
- Assist in month-end, quarter-end, and year-end activities, including accruals, reconciliations, and AP-related journal entries.
- Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
- Collaborate with offshore team members on all AP related functions and daily operations.
- Perform vendor and bank reconciliations and resolve any discrepancies in a timely manner.
- Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
- Provide accurate and effective document preparation and record management relative to the AP function in accordance with records retention policies and procedures.
- Assist in 1099 preparation by verifying vendor 1099 tax eligibility.
- Assist in external audits (SOC1 and Advisor) by providing required support and documentation.
- Support continuous initiatives to create efficiencies in overall process improvements and automation efforts.
Requirements
- Bachelor's degree required
- Minimum of 3 years of Accounts Payable experience (preferably in financial industry/alternative investment management)
- Excellent organizational and time management skills with the ability to manage workload and meet deadlines.
- Strong understanding of AP processes, functions, and internal controls.
- High level of accuracy, attention to detail, and a commitment to data integrity.
- Strong interpersonal and communication skills with the ability to build a positive rapport with key interoffice department employees and management team.
- Ability to work independently and as part of a team in a dynamic environment.
- Experience in Microsoft Dynamics 365 (D365) is a plus.
- Proficient in Microsoft Office Suite.
Benefits
- Lunch provided on in office days and gym in office
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