Accounts Payable Specialist managing invoices, vendor correspondence, and financial record keeping at Nikkiso Clean Energy & Industrial Gases in Santa Ana, CA.
About the role
- Accounts Payable Administrator responsible for day-to-day activities in a high-volume dynamic environment while ensuring timely processes and reconciliations for suppliers. Supporting adherence to company’s operational excellence standards in accounts payable.
Responsibilities
- Processing Invoice/credit notes o Invoice review and approvals.
- Processing of payments, including multi-currency payments.
- Handling of queries from suppliers.
- Adherence to procedures and processes aimed at achieving improved/best AP practice.
- Performing the AP monthly close and preparing monthly creditor accrual listings.
- Reconciliation of some balance sheet accounts.
- Investigation and correction of rejected payments.
- Supplier reconciliations.
- Processing of intercompany charges.
- Sub-contractor tax returns.
- Data Management & vendor account maintenance.
- Credit Card reconciliations.
- Preparation of month end reports.
- Provide support & assistance to other finance departments.
- Other ad hoc duties as delegated by the Supervisor.
- Ensure that health and safety of yourself and your colleagues is a priority in everything that you do - log Health and Safety conversations, as appropriate focusing on either an ‘unsafe condition’ where we see something that could cause injury to a person or an ‘unsafe act’ which is something that someone does that can lead to injury.
- To deliver excellence in customer experience (CX) by embodying Calor’s values and upholding the standards of accountability, seamless service, and curiosity.
- The successful candidate will be an effective contributor to the company’s control regime by being vigilant re duplicate invoices, attempted frauds, etc. working closely with Procurement department & suppliers, ensuring our processes operate at an optimal level.
- Helping to adhere to scheduled pay runs and minimising the use of ad-hoc, urgent payments.
- Supporting the standardisation and improvement of processes, procedures, controls, and systems. This may include automation of processes and activity where there is a business case for doing so.
Requirements
- A minimum of 3 years’ experience working in AP in a high-volume dynamic environment is essential.
- General knowledge of accounting practices including processing invoices for payment, journal entries, account reconciliation and analysis.
- Must have knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable.
- Hands on proficiency, knowledge, and use of Navision ERP with proven ability to enhance PTP systems.
- Experience and understanding of the PTP process.
- Multitask & hands on experience using online banking for arranging payment runs, including foreign currency transactions and preferably with knowledge of sweeping.
- Excellent computer skills i.e. Word, Excel.
- Ability to work within a team but also to work on own initiative.
- Excellent interpersonal and communication skills, both written and verbal.
- Possess a high level of attention to detail in all aspects of the position.
- Customer First Mindset: Prioritizes customer needs and ensures their concerns are addressed with empathy and care.
- Experience in multi company/Group environment is an advantage.
Benefits
- Annual Leave entitlement starts at 22 days and increases with service level, plus 2 additional company days.
- Subsidised Canteen facilities, Pension Scheme, Maternity Benefit, Income Protection and Life Assurance are among the valuable services available to our employees.
- We offer an Employee Assistance Programme (EAP) and a Cycle to Works scheme to contribute to our employee's health and wellbeing, with our EAP also made available to the employee's immediate family.
- Permanent employees are eligible for Professional Development Programmes to further develop themselves and we support our employees with 1 paid day off annually to engage in Volunteering activities.
- Free Car Parking facilities available at all locations, including EV charging
Job title
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Degree requirement
No Education Requirement
Tech skills
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