executive-assistant

Allegro is a leading Central European e-commerce group and online marketplace operating a multi-brand platform and logistics network. The company connects about 135,000 merchants with nearly 18 million customers across Central and Eastern Europe, and runs technology, payments (AllegroPay/AllegroFinance), fulfillment, warehouses, and delivery depots. Allegro emphasizes tech & data, customer experience, and logistics to build and scale innovative e-commerce services across multiple countries.

Allegro to jedna z największych firm handlowych w Polsce i w Europie oparta na nowoczesnych technologiach. Od 1999 roku Allegro ułatwia Polakom zakupy w sieci oferując im najlepsze ceny, wygodę i pełne bezpieczeństwo transakcji. 

W serwisie założono dotychczas 21 milionów kont. Codziennie klienci kupują na platformie ponad milion produktów, z których przeszło 90% stanowią rzeczy nowe, sprzedawane po ustalonej cenie, z gwarancją, a ostatnio również z ubezpieczeniem. Allegro oferuje również nowoczesne usługi finansowe online, takie jak raty 0% oraz leasing. Na Allegro sprzedaż prowadzi ponad 100 tysięcy firm - to nie tylko największe światowe marki, ale w większości małe i średnie polskie firmy handlowe. Dzięki temu Allegro przyczynia się do ciągłego polepszania standardów na rynku e-commerce: dbając o prawa konsumentów, a jednocześnie wspierając rozwój przedsiębiorczości. 

Allegro powstało w 1999 roku w Poznaniu, a dziś ma biura także w Warszawie, Toruniu, Wrocławiu i Krakowie. Początkowo firma tworzona przez kilka osób znajdowała się w piwnicy hurtowni komputerowej, a pierwsza wersja serwisu mieściła się na jednej dyskietce. To były czasy, kiedy rynek e-commerce w Polsce dopiero raczkował, a Allegro odegrało jedną z głównych ról w jego rozwoju. Od tamtej pory, w ciągu kilkunastu lat, firma przeszła ogromną metamorfozę: z serwisu aukcyjnego dla hobbystów stała się najpopularniejszym miejscem internetowych zakupów. Allegro zatrudnia dziś 2 tysiące osób z czego ponad połowa to najwyższej klasy specjaliści w obszarze technologii. 

Allegro jest jedną z najsilniejszych polskich marek, którą wyróżnia wysoka jakość obsługi klienta. Potwierdzają to najwyższe pozycje w rankingach takich jak Superbrands, Gwiazdy Jakości Obsługi czy OC&C Retail Proposition Index. 

Raport Społecznej Odpowiedzialności 2018: raportcsr.allegro.pl
Kariera w Allegro: praca.allegro.pl // allegro.tech
Brand Journal: magazyn.allegro.pl
Wsparcie i pomoc: pomoc.allegro.pl // facebook.com/allegro

Allegro

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination 
• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy 
• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings 
• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives 
• Draft, review, and manage executive-level communications such as emails, reports, and presentations 
• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions 
• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met 
• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda 
• Provide administrative support for company-wide initiatives, events, and strategic planning 
• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

Executive Assistant

Executive Assistant providing comprehensive support to Allegro's Executive Team. Managing communications, calendars, and key projects for international e-commerce initiatives.

• Pełnienie roli głównego punktu kontaktowego pomiędzy przypisanymi członkami zarządu a interesariuszami wewnętrznymi i zewnętrznymi, zarządzanie komunikacją oraz zapewnienie bezproblemowej koordynacji
• Zarządzanie złożonymi kalendarzami członków zarządu, priorytetyzacja spotkań i przeprowadzanie harmonogramów z efektywnością i dyplomacją
• Przygotowanie członków zarządu do spotkań poprzez tworzenie agend, przeglądanie dokumentów i dostarczanie szczegółowych informacji
• Współpraca z kierownictwem w celu wsparcia planowania, wykonania i komunikacji kluczowych inicjatyw organizacyjnych
• Pisanie, przeglądanie i zarządzanie komunikacją na poziomie wykonawczym, taką jak e-maile, raporty i prezentacje
• Filtracja i priorytetyzacja przychodzącej komunikacji, angażowanie członków zarządu tylko wtedy, gdy to konieczne, aby zapewnić, że ich czas jest skupiony na decyzjach strategicznych
• Nadzór nad projektami o wysokim priorytecie, śledzenie postępów i zapewnienie realizacji celów i terminów
• Bliska współpraca z Menedżerem Biura Zarządu i zespołem w celu dostosowania priorytetów oraz utrzymania zorganizowanego, efektywnego porządku pracy
• Udzielanie wsparcia administracyjnego dla inicjatyw firmy, wydarzeń oraz planowania strategicznego
• Przejmowanie odpowiedzialności za specjalne zadania lub zadania delegowane przez członków zarządu, wykazując inicjatywę i odpowiedzialność

Executive Assistant providing comprehensive administrative support to Executive Team at Allegro Group. Managing communications, schedules, and key deliverables.

Medserv is a company offering a suite of software and services aimed at the healthcare sector, including billing secretary software, secretarial support, and practice management solutions. They provide medical account services with a focus on facilitating online bill payments and consultant services. Their offerings are available for iPhone and Android, allowing users to manage medical services and accounts on the go.

Medserv are the leading provider of medical billing and practice management services to consultants, consultant groups and hospitals throughout Ireland and the UK. Our innovative Smartphone App allows consultants to quickly and securely send us patient information, whilst also keeping track of your claims and payments.Medserv strives to improve the management of your private practice through:- Reducing your practice administration- Increasing the frequency of your payments- Reducing the amount of pended claims- Providing full visibility on all claims and paymentsTo find out more about what Medserv can do for you please contact us at:Medserv IrelandPhone: 1890 222 777Email: sales@medserv.ieMedserv UKPhone: 0203 384 1952Email: sales@medserv.co.uk

Medserv

• Managing a high volume of calls from patients querying appointments, handling consultants and secretaries' queries, taking payments, issuing correspondence, etc.
• Scheduling clinics
• Managing and reviewing medical dictations
• Scanning medical information and uploading to the PM system
• Participate in weekly team meetings with management
• Managing internal and external email queries
• Ensure clients are getting the best us of the service
• Assist with training of new members of staff when necessary
• Ad-hoc duties as requested by management

Medical Secretary

Private Medical Secretary managing patient queries and scheduling within a hybrid Remote Practice Management team. Responsible for ensuring high quality service and managing communication effectively.

Flying Bisons is a leading digital consulting and delivery firm that specializes in creating world-class digital products and shaping digital experiences for brands across the globe. They define, design, and develop web and mobile applications, e-commerce solutions, and more, aiming to unleash the digital potential of their clients. With expertise in UX research, digital strategy, product design, and data analytics, Flying Bisons partners with both large businesses and start-ups to help them thrive in the digital world. Notable clients include KFC, IKEA, and Polpharma Biologics, with projects spanning industries such as retail, finance, and pharmaceuticals.

We are Flying Bisons, the full-service leading digital consulting company. We craft meaningful experiences for millions of people around the globe. 
Our team is a group of highly-skilled, passionate, dedicated digital specialists. We work in a well-established end-to-end process that helps us deliver great products and business results.

What we can do for you?

→ Research & Strategy,
→ UX/UI Design,
→ UX Writing,
→ Web & Mobile Development (Back-end, Front-end, React, React Native),
→ Analytics, Performance & Optimization.

Let's create meaningful experiences together that transform into business success.

Flying Bisons

• Manage the Founder’s calendar and priorities, ensuring efficient use of time and smooth scheduling
• Handle day-to-day executive assistant tasks: travel bookings, logistics, correspondence, meeting preparation
• Shadow the Founder in key meetings, capturing decisions and turning them into clear documentation, project plans, and follow-ups
• Maintain and continuously update internal documentation related to new initiatives, processes, and policies
• Coordinate with the Chief of Staff and Ops Director to plan, track, and report on organisational changes
• Support change management efforts: prepare communication plans, draft updates, ensure stakeholders are informed, and track adoption of new processes
• Facilitate workshops, check-ins, and follow-up sessions related to process rollouts and transformations
• Monitor progress of change initiatives, flag risks, and support mitigation actions
• Act as a point of contact between Founder, Chief of Staff, Operations Director and relevant stakeholders to ensure clarity and alignment
• Be available for occasional international travel (mainly to KSA) to support Founder during key meetings or organisational initiatives
• Proactively anticipate what’s needed to move ideas from concept to execution, with minimal hand-holding

Executive Assistant supporting the Founder of a digital agency. Involved in strategic ideas, change management, and executive support with a remote-first setup.

EY is a global leader in assurance, tax, transaction, and advisory services. The firm helps businesses to manage their risks, optimize their operations, and enhance their overall performance. EY is dedicated to building a better working world for its clients and employees through innovative solutions and a commitment to quality.

EY is building a better working world by creating new value for clients, people, society, the planet, while building trust in the capital markets.Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.EY teams in more than 150 countries work across a full spectrum of services in assurance, consulting, tax, strategy and transactions, strengthened by sector experience and diverse ecosystem partners. Find out more about the EY global network: http://ey.com/en_gl/legal-statement

• Execute administrative duties such as: Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad-hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact

Executive Assistant, Dutch

Executive Assistant supporting various administrative tasks for internal clients at EY Global Delivery Services in Poland. Involves calendar management, meeting support, and internal communications.

• Calendar management (scheduling meetings, conference and video calls)
• Preparing presentations and reports
• Travel and Expenses arrangement for your Directors / Partners
• Understanding and recognizing the business needs of Senior Management representatives
• Close collaboration with colleagues in Germany and Poland
• Various administrative and ad-hoc task

Junior Executive Assistant

Executive Assistant supporting company executives in Katowice with calendar management and administrative tasks while collaborating with teams in Germany and Poland.

• Calendar management (scheduling meetings, conference and video calls)
• Preparing presentations and reports
• Travel and Expenses arrangement for your directors
• Understanding and recognizing the business needs of Senior Management representatives
• Delivering the highest standard of support as a first point of contact

Executive Assistant, Fluent French

Executive Assistant providing administrative support for senior management with proficiency in French and English. Engaging in calendar management, report preparation, and travel arrangements in a hybrid work setting.

Hybrid Executive Assistants roles in Poland

Browse 7 hybrid executive assistants roles hiring in Poland plus related opportunities such as personal assistant and administrative assistant.

7 jobs found

Executive Assistant

Allegro

Executive Assistant

Allegro

Medical Secretary

Medserv

Executive Assistant

Flying Bisons

Executive Assistant, Dutch

EY

Junior Executive Assistant

EY

Executive Assistant, Fluent French

EY