Administrative Coordinator overseeing daily office operations and facilitating internal and external communication. Supporting onboarding, resource coordination, and maintaining office supplies in a sustainable engineering firm.
About the role
- Administrative Coordinator providing program/project support for clinical, administrative, and academic activities at Washington University. Overseeing complex projects, managing departmental activities, and facilitating event planning and execution.
Responsibilities
- Provide program/project support for clinical, administrative and/or academic activities
- Coordinate and provide oversight for complex projects
- Manage departmental activities, e.g. BLS/CPR Training, LAMP Interpreting set-up, purchasing, and inventory for department
- Assist in set-up of new employees including badges, computers, phones, supplies, and entering in WorkDay
- Ensure inquiries are addressed and resolved
- Handle confidential or sensitive information; draft and finalize letters, email messages and other communications
- Plan and coordinate meetings and events, including all details; negotiate with vendors
- Manage event budget and fiscal activities related to FPP clinical activities
- Compile, monitor, review and analyze department spending
- Direct callers to appropriate resources and serve as point of contact for routine inquiries
- Maintain and troubleshoot office equipment
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience
- 5 years of experience in Administration And Office Support
- No specific certification/professional license required
- Relevant Experience (2 Years) preferred
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan starting at 7%
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us
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