Purchasing Specialist managing procurement processes for a construction supply company. Involves creating purchase orders, processing invoices, and supporting national initiatives.
About the role
- Procurement Administrator supporting the procurement process by sourcing suppliers and managing supply orders. Collaborating with vendors to ensure timely delivery at Worldwide Flight Services.
Responsibilities
- Research and identify potential suppliers/vendors.
- Obtain price quotations and assist in setting suppliers up in SAP.
- Maintain a comprehensive approved supplier database.
- Assist in the creation and processing of supply orders.
- Review supply orders for accuracy and completeness.
- Track and monitor order status to ensure timely delivery and communicate to the field.
- Liaise with suppliers to resolve order discrepancies or issues.
- Communicate delivery schedules and expectations to suppliers.
- Maintain positive relationships with vendors and WFS station management.
- Monitor and update inventory levels to avoid stockouts.
- Assist in conducting regular stock counts and reconciliation.
- Coordinate with relevant departments to manage surplus or obsolete inventory.
- Maintain accurate procurement records, including capex orders and contracts.
- Organize and file procurement documents for easy retrieval.
- Prepare reports and summaries as needed.
- Ensure compliance with company procurement policies and procedures.
- Assist in the evaluation and qualification of new suppliers.
- Stay up-to-date with procurement regulations and industry best practices.
- Assist in cost analysis and cost-saving initiatives.
- Identify opportunities for cost reduction without compromising quality.
- Provide administrative support to the procurement team as required.
Requirements
- Associate's degree in business, Supply Chain Management, or a related field preferred (or equivalent work experience)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong analytical and problem-solving skills
- Integrity and ethical behavior in handling sensitive procurement information
- Excellent communication and negotiation abilities
- Attention to detail and a high level of accuracy
- Ability to work independently and as part of a team
- Strong organizational and time-management skills
- Proven experience as a procurement assistant or in a similar role preferred
- Familiarity with procurement software and tools
- Knowledge of procurement regulations and best practices
- Willingness to learn and adapt to changing procurement processes
Benefits
- Want your pay in advance? Access your pay when you need it through DailyPay app!
- Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
- Need quality medical care? Multiple options for both full and part-time employees!
- Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
- Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
- Want to invest in your future? 401k program offered!
- Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
Job title
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