Events Coordinator supporting overall production of University Events, Camps & Conferences at Houston Baptist University. Engaging in various event initiatives and ensuring compliance with university policies.
About the role
- Event Operations Specialist supporting event logistics and operations at Maker Lab. Managing budgets, vendor relationships, and ensuring smooth event execution with attention to detail.
Responsibilities
- Own end-to-end budgets across all assigned events, including forecasting, tracking, reconciliation, and reporting.
- Manage vendor relationships, including drafting and executing contracts, generating POs, and maintaining financial compliance.
- Build and manage event registration, RSVP setups, and event pages on internal and external platforms.
- Track client nominations and registrations, monitoring progress and providing regular reporting to stakeholders.
- Execute event communications, including invitations, reminders, follow-ups, and email translations.
- Organise event collateral such as signage, badges, and printed materials.
- Oversee digital event logistics, including webinars, pre-event setup, live execution, and post-event follow-up.
- Maintain structured project trackers and documentation of all event processes, with a focus on scalability and efficiency.
- Follow up post-event to share content, report attendee metrics, and collect feedback.
Requirements
- BA/BS degree or equivalent experience
- 4+ years of experience in event management, event coordination, or operational/logistics support, preferably across multi-country events.
- Strong project management skills with the ability to manage multiple complex projects independently.
- Financially savvy with direct experience in budget management, expense tracking, and vendor procurement.
- Proficient in Google Sheets, Docs, and Slides; familiarity with event registration platforms and basic HTML knowledge is a plus.
- Detail-oriented, proactive, and thrives under pressure in fast-paced environments.
- Exceptional verbal and written English communication and presentation skills.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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