Office Manager overseeing operations and visitor experiences at Agility Robotics. Involves assisting employees, managing supplies, and supporting office activities in Fremont, CA.
About the role
- Administrative Assistant providing essential support to Construction, Design, and Development teams at Continental Properties. Focused on enhancing efficiency and collaboration within a hybrid working environment.
Responsibilities
- Provide comprehensive administrative support to the Construction, Design, and Development teams
- Coordinate calendars, travel arrangements, and expense reports for executives
- Collect, review, and distribute department mail
- Process invoices, check requests, and expense reporting
- Maintain records related to payments, permits, and departmental expenses
- Schedule and coordinate Investment Committee and department meetings
- Prepare meeting materials, set up conference rooms, and track notes and action items
- Answer and direct phone calls to the home office
- Manage office supplies inventory and coordinate replenishment
- Support department events, meetings, and milestone celebrations
- Maintain and organize department files and SharePoint records
Requirements
- Associate degree or equivalent experience in a related field
- 2 or more years of related experience
- Comfortable working in a fast-paced, deadline-driven environment with high attention to detail
- Strong follow-through ability
- Proactive problem-solver with a continuous improvement mindset
- Ability to work collaboratively across teams and support senior leaders
Benefits
- Medical, Dental, and Vision Plans
- Flexible spending accounts
- 401(k) with company match
- Company-paid life and disability insurance
- 6-weeks paid parental leave
- 8-free counseling sessions per year
- Tuition reimbursement
- Generous vacation time
- 9-paid holidays
- Half-days on Fridays during designated months
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