Hybrid Payroll and Benefits Specialist

at Vail Systems

• Job title: Payroll and Benefits Specialist
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $70,000 - $88,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Greater Chicago Area, United States

About the role

• Payroll & Benefits Specialist at Vail, responsible for payroll processing and employee benefits management. Ensuring compliance and improving policies and procedures in a hybrid work environment.

Responsibilities

• Responsible for the full multi-state payroll administration including but not limited to assuring accurate record of hourly pay, salaried, and PTO (Vacation, Sick, Floating, FMLA, Parental leaves).
• Be the primary point of contact for all Payroll and Benefits interactions with employees.
• Ensure the onboarding and offboarding process for all types of employees (full-time, contract, internship), is accurate and up to date in the payroll and benefit systems and reviewing the benefit statements are accurate for payment.
• Analyze company policies and procedures and assist with developing documentation and policy implementation and administration.
• Manage payroll and benefit documentation and make annual, quarterly, or monthly updates based on changes to policies or employee base.
• Reviews monthly benefits invoices and prepares them for payment, maintains and files documentation, and creates ad hoc accounting reports.
• Maintain accurate employee records.
• Assist with audits and provide necessary documentation to auditors or relevant team members.
• Update HR systems and platforms with up-to-date salary, title, and other employee-related information.
• Takes an interest in continuous improvement including reviewing and recommending new HRIS systems.
• Manage the open enrollment process including supporting employees, setting up changes and functions in the payroll system, working with external vendors, and propose benefit changes with corresponding costs.
• Train team members on payroll processing and benefit administration to ensure sufficient backup support.

Requirements

• A Bachelor’s degree in Human Resources, Accounting, or other related field (or equivalent work experience).
• 2-4+ years of relevant work experience as a Payroll Specialist, Benefits Specialist, or similar role.
• Proficiency with a Payroll system such as UKG Ready, ADP, etc.
• In-depth knowledge of payroll processing, tax regulations, and benefits administration.
• Excellent verbal and written communication skills
• Strong attention to detail.
• Ability to multi-task, remain organized and work both independently and with a team.
• Can manage ambiguity and maintain composure under pressure.
• Knowledge of basic accounting principles.
• Knowledge of relevant federal, state, and local payroll and benefit laws and regulations.
• Strong problem-solving skills and the ability to handle payroll and benefits-related inquiries efficiently.
• Strong computer skills including Microsoft Office Suite (Word, Excel and PowerPoint).
• Experience and willingness to work with an HR team on various tasks, projects, and goals.

Benefits

• Multiple medical, dental, and vision plan options
• Company-paid life insurance, short and long-term disability
• 401(k) savings plan with company match (50% on first 6% of employee contribution)
• 35 days total annual PTO
• Annual Bonus Program
• Paid maternity and paternity leave
• Relocation allowance
• Employee referral bonus
• Gym membership
• Technical and Professional Development stipend