Administrative Assistant supporting the execution of operations in Facilities Services for LOTS Group. Ensuring organizational functionality and corporate service continuity in São Paulo, Brasil.
About the role
- Provides administrative support to manager and staff at Unum, a leading provider of employee benefits. Responsibilities include scheduling, report development, and project coordination.
Responsibilities
- Provides administrative services for manager and staff
- Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested
- Open and review all mail directed to manager/department
- Partner with manager for meeting preparation, developing Word, Power Point or Excel documents as needed
- Support budget planning and preparation and ongoing tracking, review, and research of issues/discrepancies
- Provide support to manager and staff by coordinating department project(s)
- Perform other administrative duties, such as meeting and greeting visitors, answering/screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly
Requirements
- High school diploma or Associates/Bachelor’s degree
- 2+ years of administrative assistant experience
- Solid, proven PC skills (Word, Excel, Power Point, and Outlook)
- Strong written and verbal communication skills
- Ability to work well with all levels of internal management and staff, as well as outside customers and vendors
- Proactive self-starter with strong customer service skills that exhibit the highest ethical standards at all times
- Strong organizational skills, and highly accurate with attention to detail
- High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
- Analytical ability required to gather data in an organized and efficient manner
Benefits
- Award-winning culture
- Inclusion and diversity as a priority
- Performance Based Incentive Plans
- Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
- Generous PTO (including paid time to volunteer!)
- Up to 9.5% 401(k) employer contribution
- Mental health support
- Career advancement opportunities
- Student loan repayment options
- Tuition reimbursement
- Flexible work environments
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