Senior Procurement Manager managing indirect procurement strategies at Reckitt, focusing on Sales and Marketing categories. Leading cross - functional collaboration for supplier relationships in South Asia.
About the role
- Provides administrative support in procurement cycle and grants management at UNIDO's Vienna office. Requires high school education with extensive relevant experience and proficiency in Microsoft Office.
Responsibilities
- Provides administrative support in processing the complete procurement cycle for the following areas: Support to operational procurement and grants management.
- Assists in reviewing submitted shopping carts for completeness and accuracy.
- Assists in preparing case documentation and related due diligence work in procurement and grant cases that require international competition, restricted or geographically limited competition, or exception to competition (waiver).
- Assists in reviewing drafted technical specifications, terms of reference, and scope of work.
- Assists in drafting bidding documents for procurement and grants and in creating the relevant RFx event in SAP SRM, for review and clearance by the relevant Procurement Officer.
- Refers requests for clarification from potential bidders/grant beneficiaries to the relevant ATCMA Programme Manager/Allotment Holder for clarification, as necessary.
- Assists in preparing clarification and amendment notes to the bidding documents for procurement and grants, uploads cleared notes in SAP SRM.
- Assists in the preparation of bid opening protocols and in obtaining relevant signatures.
- Assists in reviewing qualification requirements, technical evaluation documents and performing the commercial evaluation for procurement and grant cases.
- Assists in the drafting of evaluation reports related to evaluation group proceedings.
- Prepares draft procurement case submissions to the Procurement Committee for signature by the relevant Procurement Official and the Chief.
- Drafts purchase order/contract/agreement document and creates PO/contract in SAP SRM.
- Dispatches signed PO/contract/agreement documents to contractors/grant beneficiaries.
- Assists in the management of all open POs/contracts/agreements, including but not limited to reviewing adherence to contract terms and conditions, processing invoices for payment, etc.
Requirements
- Completed higher secondary education (high school diploma or equivalent) is required.
- Formal administrative training/certification or equivalent on Procurement and Supply Chain is desirable.
- A minimum of work experience in the relevant fields such as procurement, administration, accounting or finance, providing support to managerial or professional staff, is required, as follows:
- Completed secondary education: at least 3 years of relevant experience.
- First/second-level university degree (Bachelor’s/Master’s): at least 2 years of relevant experience.
- Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
- Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
- Experience with SAP or similar ERP software is desirable.
- Fluency in written and spoken English is required.
- Fluency and/or working knowledge of another official UN language(s) particularly French, is an asset.
Benefits
- Reasonable accommodation will be provided to applicants and employees with disabilities to support full participation in the recruitment process and in the performance of their duties.
- Female candidates are encouraged to apply.
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