Hybrid Assistant, Operations and Delivery

at Trivandi

• Job title: Assistant, Operations and Delivery
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Riyadh, Saudi Arabia

About the role

• Assistant in Operations and Delivery at Trivandi, coordinating projects and supporting event management. Involves administrative tasks and teamwork in a dynamic environment.

Responsibilities

• Support on the planning, management and coordination of events and projects.
• Day to day event and project administration, project controls and reporting of progress on certain projects.
• Coordinate and facilitate team meetings and provide meeting notes and actions.
• Support on briefing and working with sub-consultants and suppliers to ensure products or services are delivered on time and to the brief.
• Produce documents such as PowerPoint decks, meeting agendas and minutes, project timelines and operating plans to a high standard.
• Coordinating staff, contractors and volunteers for projects.
• Respond to the needs of the team across a portfolio of events. This may include a range of duties, from coordinating travel arrangements through to attending meetings with clients.
• Use of Project Planning software such as CMap, Worksuite, Smartsheets.

Requirements

• A keen interest in the delivery of events and/or operational projects
• A willingness to learn and adapt to new challenges.
• Flexibility to be able to adapt to a fast-paced business environment.
• A high level of personal emotional intelligence to work with our teams on the ground as to their personal needs as well as that of the project.
• Strong English Language writing skills and fluent in Arabic Language.
• Advanced working knowledge of Microsoft Office 365, specifically Excel and PowerPoint.
• Educated to degree level, preferably in an events or business management related subject.

Benefits

• If you are successful in this application we will invest in you, support, and train you to be successful, opening a world of opportunities.
• Trivandi is committed to eliminating discrimination and encouraging diversity amongst our team. We aim to be truly representative of all sections of society, creating an environment where everyone feels respected and able to give of their best. We therefore warmly welcome applications from anyone who meets the criteria we’ve described.