Hybrid Operations Coordinator

at HOATalent

• Job title: Operations Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $70,000 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Chicago, United States

About the role

• Operations Coordinator at The CAM Collective managing compliance and administrative support in property management. Ensuring adherence to regulations and improving operational workflows through collaboration.

Responsibilities

• Ensure adherence to local, state, and federal regulations governing property operations, including state specific requirements.
• Maintain and accurately update all compliance-related documentation, including lease agreements, insurance certificates, vendor contracts, and regulatory records.
• Track deadlines for renewals, audits, and required filings to ensure timely submissions.
• Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks.
• Implement and refine documentation standards to ensure accuracy, consistency, and audit readiness.
• Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation.
• Maintain organized and comprehensive property records, operational documents, and compliance files.
• Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials.
• Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency.
• Serve as the primary point of contact for vendors, contractors, and service providers.
• Coordinate property maintenance requests and ensure timely resolution of tenant issues.
• Assist in the onboarding of new properties, ensuring all operational systems are in place.
• Track and process invoices, vendor payments, and expense reports.
• Support budget preparation and monitor operational expenses.
• Collaborate with the accounting team to ensure accurate financial reporting.
• Act as a liaison between property managers, tenants, and leadership.
• Support internal teams with project coordination and cross-departmental initiatives.
• Ensure clear and timely communication regarding operational updates.

Requirements

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• 2+ years of experience in operations, administration, or property management.
• Strong organizational and multitasking skills with extremely strong attention to detail.
• Proactive spirit.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio).
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of Chicago real estate regulations and compliance is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and collaborative work environment.