Hybrid Grants Administrator

at Campaign for Tobacco-Free Kids

• Job title: Grants Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $75,000 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• Grants Administrator managing international sub-grants at Campaign for Tobacco-Free Kids. Collaborating with teams to support health advocacy initiatives globally.

Responsibilities

• In coordination with the Director and other Grants Administrator, manage the grants database system and intake of sub-grants reports and maintain accurate database records of grant schedules, amounts, site visits, reporting, and closeout information.
• Prepare and submit weekly payment requests to the Finance Department for review, approval, and timely disbursement to grantees.
• Coordinate monthly reporting compliance by issuing reminders to grantees for interim and final reports and updating records in Fluxx to reflect submission status.
• Manage the Grants inbox to ensure timely triage of grantee communications, appropriate routing to responsible Program Officers, and coordination of sub-grant payment processing.
• Manage and oversee global program grants rounds bi-annual, out-of-cycle, and rapid response request for proposals including management of grant proposal submissions, overseeing and updating website, ensuring deadlines are met, and coordinating with internal colleagues and external partners.
• Train staff members throughout Global Programs on the Fluxx database system.
• Work closely with the department members and Finance Department to ensure relevant sub-grant records are readily available during audit processes.
• In coordination with senior Department staff members, assist the Program and Financial Compliance Officers (PFCOs) with grants monitoring and reporting (monthly/quarterly/yearly).
• Ensure grants compliance with U.S. Government regulations, governing the transfer of U.S. funds abroad by reviewing necessary information forms and compliance checks.

Requirements

• 3+ years of experience in international sub-grants management.
• Bachelor’s degree in a related field required.
• One (1) year minimum FLUXX Grants Database Experience preferred.
• Knowledge of and proficiency with a variety of computer software applications including Microsoft Word, Microsoft 365, Excel, Access, PowerPoint, Outlook, and DocuSign.
• Strong oral and written communication skills, including editing and proofing with strong attention to detail.
• Knowledge of international policies and regulations is preferred.
• Detail-oriented, flexible, accurate, and helpful with a positive attitude.
• Ability to work in a fast-paced, team-oriented environment while juggling multiple projects and deadlines.
• Must be reliable and a supportive team player with cross-cultural sensitivity.
• Fluency in English is required and the ability to speak additional languages is highly desirable.
• Willingness and ability to travel when required.
• Must be authorized to work in the U.S.

Benefits

• A comprehensive medical, dental, and vision plan for employees and dependents.
• 403b plan participation (with 9% company contribution)
• 12 paid company holidays, 15 vacation days, 10 sick days, and 5 personal days (on an accrual basis each calendar year)