Hybrid Marketing and Proposal Coordinator

at TinyURL

• Job title: Marketing and Proposal Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: Assembly
• Location requirements: Hybrid, Gainesville, United States

About the role

• Marketing Coordinator responsible for developing proposals and marketing materials for an environmental engineering firm. Collaborating with teams in Florida to create compelling marketing content and strategies.

Responsibilities

• Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material;
• Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment;
• Coordinate with practitioners to maintain master resumes, project descriptions and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website and emails;
• Track and distribute events planning information to practitioners and research event attendees, including maintaining a key meeting calendar;
• Maintain corporate memberships in client organizations;
• Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable);
• Assist with the preparation and/or assembly of written and visual information for client presentations;
• Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements;
• Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction;
• Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals;
• Gather content from team and consultants as needed; maintain content libraries / winning examples-templates;
• Organize and develop task lists from pre-submittal meeting recordings and notes;
• As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams;
• Review, cull, and maintain select sources of industry-related market information;
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;
• Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide);
• Develop proposal and cover letter templates;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Coordinate the development and submittal of project award entries;
• Participate in data gathering for strategic plans, reports, and meetings;
• Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision;
• Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.);
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP);
• Perform special projects and related work as required;

Requirements

• Bachelor’s degree from an accredited college with a major in an applicable discipline and at least 2 years of professional experience (preferred); or any equivalent combination of education, experience, and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position.
• Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved.
• Formatting, writing, editing, and proofreading skills with strong attention to detail.
• Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability.
• Familiarity with Illustrator and some graphic design experience (preferred).
• Ability to understand and follow complex oral and written instructions.
• Ability to multitask, prioritize, and manage workflow.
• Ability to work both collaboratively and independently to perform effectively under tight deadlines.
• Valid U.S. driver’s license and a satisfactory driving record for business travel.

Benefits

• Competitive pay and benefits
• Well-being programs to support you and your family