Hybrid Office, Tender & Document Control Manager

at TGP International

• Job title: Office, Tender & Document Control Manager
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Cairo, Egypt

About the role

• Office Manager for document control managing bid submissions and administrative operations in AEC projects, particularly in hospitality. Overseeing office efficiency and compliance in a hybrid work environment.

Responsibilities

• Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.
• Coordinate internal communications, scheduling, and travel arrangements.
• Manage office supplies, vendor coordination, and maintenance services.
• Maintain physical and digital filing systems in line with company procedures.
• Ensure compliance with workplace health, safety, and regulatory standards.
• Identify relevant tender opportunities from online portals and networks.
• Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.
• Coordinate technical, financial, and legal inputs for bid documents.
• Prepare, review, and format submissions to ensure compliance and quality.
• Maintain a bid library (templates, case studies, standard responses) for efficiency.
• Track bid outcomes and conduct post-bid reviews to capture lessons learned.
• Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards.
• Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex.
• Monitor document flows, including submittals, transmittals, approvals, and revisions.
• Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.
• Ensure strict version control, numbering protocols, and traceability across all documentation.
• Liaise with internal teams and external consultants, contractors, and vendors.
• Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.
• Conduct periodic audits to ensure document integrity and compliance.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Architecture, or related field.
• 2–5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors.
• Hands-on experience with MS Office and Excel.
• Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.
• Knowledge of ISO standards, QA/QC procedures, and compliance processes.
• Experience preparing bids/tenders and managing deadlines under pressure.
• Strong communication, coordination, and organisational skills with exceptional attention to detail.
• Fluency in English (written and spoken).

Benefits

• Five-Day Work Week: Standard Monday to Friday schedule.
• Hybrid Work Arrangement: Three days in the office and two days working remotely.
• Incentive Plan: Company incentive scheme offering up to 10%—5% for introductions and 5% for successful closures.
• Annual Leave: 22 working days of paid annual leave, excluding weekends.
• Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
• Coaching & Mentoring: Structured professional development through a dedicated coaching and mentoring program.
• Annual Company Gathering: A global team event bringing together employees from all offices.
• Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.