Administrator/Executive Director leading Malton Village, overseeing long - term care and seniors services operations. Ensuring compliance with regulations while enhancing resident care and staff engagement.
About the role
- Receptionist providing HR admin support and managing reception at Teleflex's Limerick facility. Co-ordinating visitor queries, maintaining HR systems, and supporting recruitment activities.
Responsibilities
- Manage and co-ordinate reception activities including:
- Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries and using paging system and telephone switchboard.
- Maintaining security by following the procedures of monitoring the sign-in system using Receptionist iPad, issuing visitor badges, access fobs and NDA’s
- Directs visitors by maintaining employee and department directories and giving instructions.
- Co-ordinates the itineraries, hospitality and food requirements of all visitors during their visit to Teleflex.
- Co-ordinates all out-going and in-coming post needs by using frank machine and arrange collection/distribution of post for relevant people and ensuring that all supplies related to the post are maintained.
- Responsible for the purchasing of all stationery stock across the plant and ensuring that all supplies are maintained and distributed equally.
- Co-ordinate, organise and plan company events while staying within budget.
- Co-ordinate the development and distribution of information to employees through newsletters, intranet updating, notices, news articles and other informational materials regarding programs, services, activities and policies.
- Supporting the HR dept with co-ordination of recruitment and selection activities including advertising, applications, co-ordinating interviews, assessments, candidate notifications, medical co-ordination
- Maintain human resources records and files as required.
- Co-ordinate Occupational Health appointments as required ensuring databases and files are continuously monitored and updated
- Participate in various HR projects as required i.e. Annual Employee survey/ PMP’s
- Liaising with EHS Department & facilities department to ensure efficient ordering and issuing of PPE as required along with issuing of personal lockers
- Maintaining Health and Safety / HR databases in a timely manner
- Other duties / projects as assigned by manager
- Ensure full compliance with regulatory requirements
- Ensure Quality and EHS policies and procedures are adhered to at all times
- Maintain Employee Wall photographs and organise photography sessions to maintain same.
Requirements
- Part qualified in business, human resources or related field is desirable but not essential.
- Experience of working within a busy reception environment
- Excellent verbal and written communication skills
- Excellent computer skills (MS Word, Excel & PowerPoint)
- Strong organisational skills, detail oriented, excellent follow-through and the ability to multi-task
- Continuous improvement approach towards work processes.
- Ability to work in a fluid, demanding environment.
- Understanding and appreciation of Teleflex ethics Standards.
Benefits
- Teleflex is an equal opportunity employer
- Diversity fosters innovative thinking and entrepreneurship
- Flexible working arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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