Administrator/Executive Director leading Malton Village, overseeing long - term care and seniors services operations. Ensuring compliance with regulations while enhancing resident care and staff engagement.
About the role
- Global Stock Plan Administrator responsible for managing equity programs at Planet. Collaborating with internal departments and ensuring compliance with stock-based compensation regulations.
Responsibilities
- Partner with our external record-keeper and consultants to execute employee equity transactions, ensuring accurate and timely record keeping
- Work with legal counsel to ensure timely creation of new grant agreements and necessary updates to existing grant agreements for equity plan changes as well as pertinent regulatory changes
- Ensure compliance with all stock-based compensation reporting requirements, including Section 16, Proxy, and forms 10-K/Q, including drafting and filing of all Forms 3, 4 and 5 for corporate officers and directors
- Assist with stock-based compensation accounting, reporting and analysis; Generate recurring reports for multiple internal and external corporate partners (HR, Payroll, Finance, Accounting, Tax, etc.), and respond to both routine and ad-hoc data requests on a timely basis.
- Ensure compliance with all domestic and international laws for income and tax withholdings for stock options, RSUs and other equity grants and ensure accurate reporting on W-2s or other forms of participant tax reporting
- Assist in managing the insider trading compliance program, including managing the stock trading windows, as well as the pre-clearance process and personnel
- Partner with our external transfer agent to settle transactions and maintain share reserves
- Manage the processing of grants, stock option exercises, restricted stock releases, terminations and other transactions
- Support the preparation of the annual proxy statement
- Provide excellent customer service to equity participants at all levels and to partners across departments
- Support the HR compensation team during the annual compensation planning process
- Assist in the preparation and maintenance of board and committee meeting materials
- Drive process improvements and scale the equity administration function
- Maintain internal control environment in accordance with Sarbanes-Oxley (SOX) requirements
- Prepare monthly and quarterly employee equity transaction reconciliations
- Enhance the onboarding program for equity programs and participate in the onboarding process for new hires to ensure they are clear on the process
- Provide regular training and education to participants in our stock plan
- Assist with internal and external audit activities relating to employee equity matters
- Perform other duties and ad hoc projects as requested
Requirements
- 6+ years of relevant experience with stock plan administration
- Bachelor's degree required, preferably in Business, Accounting/Finance, or a related field
- Achieved a Level III Certified Equity Professional (CEP) certification
- Experience with Morgan Stanley E*Trade's Equity Edge Online (EEO) platform and Morgan Stanley
- Experience working independently and effectively with a range of individuals.
- Ability to maintain strict confidentiality of materials and information
- Able to multitask, prioritize, and work under tight deadlines
- Excellent analytical skills, accuracy and attention to details required
- Proficient in Excel
- Proficient in the G-suite; Google collaboration tools
- Adept at creating insightful reports and dashboards using PivotTables and conditional formatting.
Benefits
- Comprehensive Medical, Dental, and Vision plans
- Health Savings Account (HSA) with a company contribution
- Generous Paid Time Off in addition to holidays and company-wide days off
- 16 Weeks of Paid Parental Leave
- Wellness Program and Employee Assistance Program (EAP)
- Home Office Reimbursement
- Monthly Phone and Internet Reimbursement
- Tuition Reimbursement and access to LinkedIn Learning
- Equity
- Commuter Benefits (if local to an office)
- Volunteering Paid Time Off
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