Administrative Coordinator overseeing daily office operations and facilitating internal and external communication. Supporting onboarding, resource coordination, and maintaining office supplies in a sustainable engineering firm.
About the role
- Backoffice Manager ensuring financial accuracy and operational efficiency for a growing German outdoor startup. Overseeing accounting processes, data management, and operational support in a remote setup.
Responsibilities
- You will take full responsibility for preparatory accounting: collect, review, digitize, and allocate supporting documents, and hand them over cleanly to the tax firm (e.g., via DATEV).
- Act as the central point of contact for accounting, payroll and social security agencies, and resolve open issues independently.
- Ensure employee, vacation, and absence records are accurately maintained—both for current staff and for every new hire.
- Build a tidy, digital backoffice structure: cloud folders, contracts, documents, mailboxes, and Excel overviews.
- Provide operational support for recruiting: post job ads, pre-screen applications, and coordinate interviews.
- Free up the executive team so they can focus on growth and product.
Requirements
- 2–5 years’ experience in a commercial/administrative role (e.g., office management, back office, executive assistant, clerical administration).
- Exposure to preparatory accounting; DATEV knowledge is a plus but not required.
- Strong organizational skills: structured filing, clean lists, and reliable processes.
- Very meticulous and discreet handling of financial and personnel data.
- Willingness to learn payroll and social security matters and take on responsibility.
- Basic understanding of HR & recruiting (postings, pre-screening, coordination).
- Clear, reliable communication in German.
- Comfortable working remotely with occasional on-site days in the Monheim area.
Benefits
- A responsible key role in a growing company with direct access to the executive team.
- Close collaboration with experienced external partners in accounting and payroll, including structured onboarding into all relevant topics.
- Flexible, remote-friendly working model with occasional on-site days per month in the Monheim region (between DUS and CGN).
- Development opportunities in finance, HR and office management – including training in communication and interviewing.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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