Hybrid Administrator, Community Scholarships – Temporary

at San Diego Foundation

• Job title: Administrator, Community Scholarships – Temporary
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $20 - $25 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, San Diego, United States

About the role

• Temporary Administrator providing crucial administrative support for Community Scholarships at San Diego Foundation. Coordinating data management, communications, and operational tasks during peak award season.

Responsibilities

• Update, audit, and verify scholarship recipient information within the scholarship application platform
• Audit and reconcile 1,000+ scholarship award installments to ensure accuracy and compliance
• Maintain and update scholarship award renewal and tracking spreadsheets
• Update outreach and contact tracking spreadsheets to support reporting and communications
• Send scholarship thank-you video requests to recipients
• Review, screen, and prepare approximately 700–800 ThankView videos for donor distribution
• Collaborate with the Scholarships Administrator to draft, prepare, and send recipient communications
• Respond to student inquiries via email with professionalism, accuracy, and empathy
• Support donor stewardship efforts through timely and accurate communications
• Provide hands-on support to the Community Scholarships team during the peak awards cycle
• Manage multiple tasks and deadlines simultaneously in a fast-paced environment
• Ensure a high level of attention to detail, particularly related to student payments and donor-facing materials
• Maintain organized records and documentation in support of program compliance and reporting
• Perform additional duties as assigned to support the successful execution of scholarship operations

Requirements

• Ability to work full-time, Monday through Friday, for the full duration of the temporary assignment
• Strong database management and data entry skills
• Demonstrated ability to manage multiple projects concurrently
• Excellent customer service orientation and written communication skills
• High attention to detail, particularly related to financial data and student awards
• Ability to work independently as a self-starter while contributing effectively to a team environment
• Strong problem-solving skills and sound judgment
• Professionalism, adaptability, and composure under pressure
• Preferred
• Experience in scholarships, higher education, nonprofit administration, or donor-facing programs
• Comfort working with large datasets, spreadsheets, and tracking tools
• Familiarity with scholarship platforms or CRM or database systems

Benefits

• Hourly, Nonexempt, Temporary, Full-Time; $20.00-$25.00 per hour (San Diego Foundation is committed to practices that promote pay equity and transparency. Actual offers will be reflective of qualifications, skills and experience, internal equity, alignment with market data, among other relevant factors)