Executive Administrative Assistant providing advanced administrative support to FPI Corporate executives. Responsible for efficient department operations and managing complex confidential information.
About the role
- Fire & Emergency Services Administrative Assistant for Amentum, providing administrative support to the Fire Department. Supporting US Navy program operations and safety compliance requirements.
Responsibilities
- Provide direct administrative assistance to the Fire Chief, EMC, and Fire Marshal
- Manage calendars, schedule meetings, and organize appointments
- Prepare agendas, reports, and materials needed for departmental activities
- Coordinate and handle internal and external communications, including emails, memos, and other correspondence
- Maintain files, records, and correspondence related to fire safety, emergency management programs, and Fire Marshal activities
- Ensure compliance with applicable laws and regulations through proper documentation
- Regularly update records and retrieve information as needed by leadership
- Schedule, organize, and coordinate meetings for the Fire Chief, EMC, and Fire Marshal
- Prepare meeting materials, record minutes, and track follow-up actions to ensure timely completion
- Handle routine correspondence, emails, and phone calls professionally
- Ensure prompt responses to inquiries, routing requests to the appropriate personnel as required
- Communicate and disseminate information to internal and external stakeholders
- Assist in tracking department budgets and expenditures
- Support the procurement of supplies and equipment for the Fire Department and emergency management programs
- Process invoices, receipts, and other financial documentation in compliance with procedures
Requirements
- High school diploma or equivalent
- At least 2-4 years of administrative experience, preferably in a public safety, emergency services, or related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant software
- Strong organizational skills with the ability to manage multiple tasks and projects simultaneously
- Excellent verbal and written communication skills to professionally handle correspondence and documentation
- High attention to detail and accuracy in record-keeping and report preparation
- Ability to successfully pass contract medical requirements and maintain compliance for the duration of deployment
Benefits
- Health insurance
- Safety culture training
- Quality management training
- All employees responsible for maintaining a safe work environment
- Customer satisfaction policy training
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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