Outpatient Clinic Administrative Assistant managing daily front desk operations for a nonprofit health services organization. Ensuring high quality customer service and handling administrative tasks in a medical office setting.
About the role
- Administrative Assistant supporting project management, estimating, and sales departments in New York City. Managing calls, schedules, and administrative duties with customer service.
Responsibilities
- Managing inbound and outbound calls.
- Manage return merchandise authorization forms.
- Maintain office supplies.
- Provide department managers with full administrative support by entering information into various databases.
- Assist the estimating department with the preparation of bid packages.
- Maintain scheduling and event calendars.
- Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
- Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts.
- Other Administrative duties as assigned.
Requirements
- High School Diploma or General Education Degree
- One year of experience
- Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
- Valid driver’s license
- Ability to multitask while staying organized.
- Strong verbal and written communication skills
- Positive customer service skills
- Experience in lighting and electrical is a plus!
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