Data Administration Analyst for Division of Blind Services using knowledge of data processing software to assist in data management and decision making. Collaborates with data professionals to create reports and monitor indicators.
About the role
- Property Administrator providing administrative support in Ottawa. Assisting Sr. Property Manager in maintaining smooth day-to-day operations of properties owned by RioCan.
Responsibilities
- Assist the Sr. Property Manager in collecting and entering monthly rents and tenant sales and maintaining current A/R notes and records;
- Maintain and update tenant contacts, files and other files/trackers as necessary;
- Formulate and distribute tenant letters, memorandums, rental advice notices, default/demand notices, year end reconciliations and all other correspondence as necessary;
- Coordinate tenant welcome packages and tenant portal (RioCan Connect) set up;
- Attend operations and tenant meetings and record meeting minutes as required;
- Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required;
- Maintain accounting and invoicing procedures in conjunction with Head Office, including processing supplier invoices, creating/entering purchase orders, preparing monthly tenant statements of account, tenant chargeback invoices and reconciliations, cheque requisitions, stop billings, rent rolls, and other related reporting;
- Assist with preparation and tracking of annual budget workbook including utility register and contract list. Maintain workbooks as changes occur throughout each budget year;
- Maintain certificates of insurance for tenants;
- Maintain certificates of insurance and WCB letters for contractors;
- Arrange for tenant signage as required and attend related marketing meetings;
- Assist the Property Manager with the preparation of pylon signage, storage, parking and other B&L agreements;
- Assist with the coordination of tenant and shopping centre events;
- Provide general and administrative support including sending/receiving couriers, ordering supplies (kitchen/office), catering orders, office and equipment maintenance coordination;
- Other duties / projects as required.
Requirements
- College Diploma or Certificate in Office Administration or Accounting;
- 3 years of previous relevant experience in an administrative role;
- Proficient in Word, Excel and Outlook;
- Previous experience with Yardi;
- Proven organizational skills and ability to meet deadlines;
- Ability to work both independently and as part of a team.
Benefits
- Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.
- Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.
- An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.
- A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
- Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.
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