Hybrid Executive Assistant – Property Manager

at RecruitMyMom

• Job title: Executive Assistant – Property Manager
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: ZAR 225 per hour
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Camps Bay, South Africa

About the role

• Virtual Executive Assistant & Property Manager supporting a busy entrepreneur with property management and executive assistance tasks. Coordinating projects and ensuring operational excellence.

Responsibilities

• Oversee day-to-day property operations, maintenance, and improvement projects.
• Coordinate vendors and contractors — compare quotes, schedule work, and ensure timely completion.
• Supervise housekeeping, manage household supplies, and anticipate ongoing maintenance needs.
• Assist with home décor updates, sourcing furniture or accessories, and coordinating installations.
• Track and manage personal and professional projects, deadlines, and priorities.
• Maintain a visual dashboard linking tasks, owners, and timelines, with a concise weekly summary for the client.
• Support scheduling, follow-ups, receipts, simple budgets, and small events or workshops.
• Translate ideas into actionable plans and ensure projects move forward efficiently.
• Handle errands, deliveries, and administrative tasks (e.g., municipal payments, PostNet shipping, vet visits).
• Maintain personal and household trackers to keep systems organized and efficient.
• Liaise with service providers and household contacts professionally.
• Help set up simple systems and trackers to keep projects, tasks, and household operations organized.
• Use tech tools and AI to make recurring tasks easier and save time (e.g., research, scheduling, reminders, or basic reporting).

Requirements

• Based in Cape Town and willing to travel to Camps Bay for occasional ad-hoc in-person meetings.
• Valid driver’s license and own vehicle (travel will be reimbursed at standard AA rates).
• Background in operations, property management, project management, or executive assistance.
• Experience as an EA or in operational leadership roles is preferred.
• Highly organized, detail-oriented, and reliable.
• Skilled in Google Sheets, Slides, and Canva; able to design clean, visual dashboards.
• Excellent written and verbal communication skills.
• Ability to think strategically while executing tactically and independently.
• Demonstrated ability to autonomously build and maintain systems.
• Comfortable leveraging AI and technology to enhance productivity.
• Creative, resourceful, and passionate about learning and personal development.

Benefits

• This is a part-time, independent contracting role requiring approximately 20 hours per week.
• The role is primarily remote, and candidates must be based in Cape Town with the ability to travel to Camps Bay for occasional ad-hoc in-person meetings.