Executive Personal Assistant providing administrative support for Chief Officer or Director at TfL. Engage in stakeholder management, correspondence, and event facilitation while upholding TfL’s Vision & Values.
About the role
- Virtual Executive Assistant & Property Manager supporting a busy entrepreneur with property management and executive assistance tasks. Coordinating projects and ensuring operational excellence.
Responsibilities
- Oversee day-to-day property operations, maintenance, and improvement projects.
- Coordinate vendors and contractors — compare quotes, schedule work, and ensure timely completion.
- Supervise housekeeping, manage household supplies, and anticipate ongoing maintenance needs.
- Assist with home décor updates, sourcing furniture or accessories, and coordinating installations.
- Track and manage personal and professional projects, deadlines, and priorities.
- Maintain a visual dashboard linking tasks, owners, and timelines, with a concise weekly summary for the client.
- Support scheduling, follow-ups, receipts, simple budgets, and small events or workshops.
- Translate ideas into actionable plans and ensure projects move forward efficiently.
- Handle errands, deliveries, and administrative tasks (e.g., municipal payments, PostNet shipping, vet visits).
- Maintain personal and household trackers to keep systems organized and efficient.
- Liaise with service providers and household contacts professionally.
- Help set up simple systems and trackers to keep projects, tasks, and household operations organized.
- Use tech tools and AI to make recurring tasks easier and save time (e.g., research, scheduling, reminders, or basic reporting).
Requirements
- Based in Cape Town and willing to travel to Camps Bay for occasional ad-hoc in-person meetings.
- Valid driver’s license and own vehicle (travel will be reimbursed at standard AA rates).
- Background in operations, property management, project management, or executive assistance.
- Experience as an EA or in operational leadership roles is preferred.
- Highly organized, detail-oriented, and reliable.
- Skilled in Google Sheets, Slides, and Canva; able to design clean, visual dashboards.
- Excellent written and verbal communication skills.
- Ability to think strategically while executing tactically and independently.
- Demonstrated ability to autonomously build and maintain systems.
- Comfortable leveraging AI and technology to enhance productivity.
- Creative, resourceful, and passionate about learning and personal development.
Benefits
- This is a part-time, independent contracting role requiring approximately 20 hours per week.
- The role is primarily remote, and candidates must be based in Cape Town with the ability to travel to Camps Bay for occasional ad-hoc in-person meetings.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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