Hybrid Events Coordinator

at RAND Europe

• Job title: Events Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £30,000 - £35,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Cambridge, United Kingdom

About the role

• Events Coordinator for RAND planning and delivering events to engage policymakers and stakeholders. Responsible for logistics, budgets, and post-event analysis in a hybrid workplace setting.

Responsibilities

• Plan, coordinate, and deliver in-person, hybrid, and online events, including conferences, workshops, seminars, and stakeholder roundtables.
• Work closely with research staff and leadership to understand event objectives and design formats that achieve them.
• Manage all logistics: venue booking, catering, AV/IT, travel arrangements, delegate registration, accessibility needs, and compliance with health and safety requirements.
• Negotiate with suppliers and manage relationships with venues, caterers, AV providers, and other external partners to ensure value for money and high-quality service.
• Liaise with external partners and speakers, ensuring excellent communication and smooth delivery.
• Support the development of promotional materials in coordination with the Communications team, including event invitations, web pages, and social media content.
• Oversee event budgets, monitor costs, and process invoices.
• Provide on-the-day support, including event setup, troubleshooting, and stakeholder liaison.
• Collect and analyse post-event feedback to support continuous improvement.
• Maintain a central events calendar and ensure effective reporting to internal stakeholders.

Requirements

• Proven experience in event planning, coordination, or project administration (ideally in an academic, policy, or research-focused environment).
• Strong organisational and time-management skills, with the ability to manage multiple events simultaneously.
• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
• Ability to work flexibly and adapt to changing priorities.
• Proficiency in Microsoft Office and virtual event platforms (e.g., Zoom, Teams).
• Experience using CRM systems and email marketing platforms to manage invitations, outreach, and delegate communications.
• Strong negotiation, problem-solving skills, and attention to detail.
• Desirable: experience of organising events outside of the UK and navigating the related logistical complexities.

Benefits

• Pension - 8% Employer contribution;
• 33 days holiday allowance, including the Bank Holidays;
• Annual salary review;
• BUPA medical insurance;
• Generous company sick pay;
• Enhanced family friendly policies;
• Group income protection scheme;
• Group life assurance;
• Compassionate leave;
• Flexible working arrangements;
• Learning and development opportunities;
• Employee wellbeing training and support;
• Fresh fruit every day;
• Free on-site parking;
• Cycle to work scheme;
• Access to company bikes;
• Service awards.