Providing high level executive assistance to multiple Managing Directors including organisational support to their business priorities, calendar and meeting management, and overseeing correspondence
Organising complex travel arrangements with detailed itineraries
Preparing draft documents, assisting with editing and formatting documents to ensure professional finish in line with internal company style guides and templates
Maintaining electronic files and related system tasks
Preparing meeting agenda and minutes
Supporting the management and administration of processes and systems
Being a point of contact for your Managing Directors teams, and providing support where required
Expense management
General office coordination, including: Greeting guests, liaising with Pollination global offices and disseminating all relevant information to the team, providing an orientation to new starters, maintaining office inventory, assisting with trouble shooting and providing operational support to the office
Assisting with events and meetings , including booking venues, food, etc
General IT support for the office
WHS management
Requirements
At least two years’ experience providing high level support to senior executives in a fast-paced environment
Strong experience in administration, executive support and office coordination
Excellent proficiency with MS Office suite, Outlook in particular
Ability to multi-task and prioritise competing demands
Excellent verbal and communication skills
Excellent level of attention to detail and organisation skills
Be a strong team player with a high level of loyalty, resilience, enthusiasm, and the ability to work autonomously
Have a genuine interest in sustainability, nature-based solutions, and climate change
Understand and appreciate the importance of discretion and confidentiality
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