Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Executive Assistant providing administrative support to the VP, Global Customer Experience and Merchandising Product Strategy. Managing calendars, travel expenses, and supporting team culture within Kate Spade New York.
Responsibilities
- Provide administrative support to the VP, Global Customer Experience and Merchandising Product Strategy and the VP, Global Visual Experience by leading day-to-day activities, calendar scheduling, expenses and special projects.
- Manage calendars of multiple executives to ensure successful key meetings and recurring TBs with team and cross-functional partners.
- Develop and maintain excellent relationships with internal administration staff, cross functional teams, external partners and vendors to facilitate meetings.
- Manage logistics for in-person or virtual meetings led by team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
- Provide technical support when needed.
- Manage Microsoft Teams: create, edit and administer channel(s)
- Responsible for managing the travel expense budget and use discretion to approve or disapprove of travel according to company policy and to manage total travel expense spend.
- Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
- Manage Buying Hub process for department; assist with creation of suppliers/contractors, processing purchase orders and invoices.
- Interface with various departments on behalf of executives to resolve issues and inquiries.
- Support team culture through organization of celebration and milestone moments.
- Provide oversight or support for ad hoc projects as necessary.
Requirements
- 5+ years of experience required, preference in fashion/administrative field; a combination of education and experience will be considered
- Strong Outlook Calendar experience.
- Proficient in Microsoft Word, Excel, PowerPoint; Mac knowledge preferred
- Experience interacting with executives at all levels
- Must be highly organized with the ability to handle multiple priorities at once.
- Must have strong verbal and written communication skills.
- Must be a collaborative, team player with great initiative and ability to lead a team.
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
- Excellent ability to maintain composure and effectiveness in a fast paced environment.
- Superior follow through skills, detail and customer service oriented.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401 (K)
- Paid Paternity and Maternity leave
- Commuter Benefits
- Disability insurance
- Tuition assistance
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